Administrative Assistant at the US Embassy of Nigeria

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US Embassy of Nigeria – A diplomatic mission is a group of people from one state or an international inter-governmental organization (such as the United Nations) present in another state to represent the sending state/organization officially in the receiving state.

The U.S. Mission in Nigeria provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. 

Applications are invited from interested and qualified candidates to apply to fill the role of Administrative Assistant at the US Embassy of Nigeria.

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Administrative Assistant (Consular)

Job Specifications:

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Job Description:

Summary:

The U.S. Embassy in Abuja, Nigeria is seeking eligible and qualified applicants for the Administrative Assistant position in the Consular section.

Duties

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The incumbent is primarily an office manager who fulfills a variety of functions. In addition to organizing the Consular Section Chief’s schedule and correspondence, the incumbent also serves as the Consular Section’s expert on the Embassy’s automated travel, time & attendance, MyServices, and procurement systems. The incumbent provides exceptional customer service to the many VIPs applying for visas and provides complete and accurate information in response to inquiries.

Qualifications and Requirements:

Education Requirements: Completion of two (2) years of College or University studies is required.

Experience: Three (3) years relevant work experience in general administrative or customer service work dealing with diplomatic missions, NGOs, government offices, or private sector companies is required.

Job Knowledge: Keen awareness of Nigerian culture, particularly the travel culture of Nigerians and the working culture of Nigeria’s Ministry of Foreign Affairs is required.

Skills And Abilities:

  • Typing skills (40wpm) and Intermediate Skills in Microsoft Word, Excel, and Outlook, and Basic Numerical Skills are required. Good working speed and accuracy are required, this may be tested.
  • As the role is highly visible, the incumbent must demonstrate the ability to quickly establish credible relationships at various levels throughout the Embassy. The ability to build and maintain a good rapport with external contacts is required. Must be able to communicate clearly when dealing with a wide variety of people at all levels, as the employee will be required to speak with authority, negotiate, and directly influence people’s decisions.
  • Must have a highly proactive work ethic as s/he will be expected to work largely on own initiative. Flexibility is also required, as is an ability to work well under pressure and manage a varied and constantly changing workload.  Ability to draft routine correspondence using examples as a guide is required. Ability to work well with others and be public service oriented is required. Ability to work under pressure and meet deadlines and the ability to work independently is required.

Renumeration:

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Salary:USD $24,860 /Per Year


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Established Opinion Leaders (EOL) Exchanges Coordinator

Job Specifications:

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Job Description:

Summary:

The U.S. Embassy in Abuja, Nigeria is seeking eligible and qualified applicants for the Established Opinion Leaders Exchanges Coordinator in the Public Diplomacy office.

Duties

The Established Opinion Leaders (EOL) Exchanges Coordinator coordinates the Embassy’s exchange programs for EOL audiences in the Embassy Abuja consular district, including individuals and organizations such as think tanks, professional associations, civil society organizations, and academic institutions. Designs, plans, implements, and evaluates the impact of a broad range of activities and initiatives for engaging EOL audiences in the Embassy Abuja consular district.

Qualifications and Requirements:

Education Requirements: A University degree in International Relations, American Studies, Communications, Political Science, Economics, or local equivalent is required.

NYSC Certificate/Exclusion/Exemption document is required.

Experience: Three (3) years of experience in communications, public engagement management, or education duties as components of the work is required. Prior experience in an international, academic, or governmental work environment is required

Job Knowledge: 

A thorough understanding of the attitudes and preferences of EOL audiences in Nigeria, including the regional, ethnic, social, cultural, linguistic, and other factors and institutions that shape those attitudes, is required. Detailed knowledge of Nigerian higher education, business, and professional exchange programs is required. Knowledge of typical customer service and marketing tools designed to engage specific audience segments, particularly the EOL sector, in Nigeria is required.

Knowledge of the latest trends in audience engagement in related public service institutions, such as think tanks, academic institutions, professional training institutes, and government, is required. An understanding of the complex and changing nature of the information environment, including current trends in international and regional communications as they relate to the Nigerian communication landscape, is required. Must be familiar with digital practices and procedures used by or influential with the Nigerian EOL sector.

Skills And Abilities:

  • Incumbent must have strong analytic skills. Must be able to evaluate the influence of differing EOL individuals and institutions and adjust operations and programming accordingly.
  • Must have excellent customer relations, interpersonal skills, and cross-cultural communication skills and be able to identify and engage key figures critical to shaping local public opinion. Must have excellent written and oral communication skills, including for public speaking, interviewing for evaluation purposes, writing reports, and contributing material for publication. Must be able to tailor communications to fit different situations and ethnic, religious, and linguistic cultures. Must be able to brief on a variety of issues.
  • Strong management skills is required. Ability to develop and oversee project budgets and to organize, run, and present professional and exchange projects, such as workshops, seminars, digital and in-person conferences, panel discussions, and lectures are required. Ability to negotiate agreements with partner institutions and manage their fulfillment is required.
  • Good keyboarding and data entry skills and excellent familiarity with electronic discovery tools, in particular the internet, and standard information retrieval practices and procedures are required. Knowledge of various computer software programs, specifically Microsoft Word, Microsoft Excel, and graphic design and photo editing software, is required. Must be able to use social media and mobile platforms, photo and video sharing sites, podcast creation tools, and basic photo and video tools. Must have good numerical skills to be able to develop and manage projects and monitor grant budgets.


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Method of Application

Interested and qualified candidate for “Administrative Assistant at the US Embassy of Nigeria” should click the APPLY HERE button below and start their application.


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Deadline: May 16, 2024

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