Administrative Assistant at the US Embassy of Nigeria

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US Embassy of Nigeria – A diplomatic mission is a group of people from one state or an international inter-governmental organization (such as the United Nations) present in another state to represent the sending state/organization officially in the receiving state.

The U.S. Mission in Nigeria provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. 

Applications are invited from interested and qualified candidates to apply to fill the role of Administrative Assistant at the US Embassy of Nigeria.

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Administrative Assistant

Job Specifications:

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Job Description:

The U.S. Embassy in Abuja, Nigeria is seeking eligible and qualified applicants for the Administrative Assistant (Management Staff Aide) position in the Management Office. The U.S. Mission in Nigeria supports Diversity, Equity, Inclusion and Accessibility (DEIA). All genders are welcome to apply.

Duties

The Management Section is responsible for all administrative services to Embassy Abuja and Consulate General Lagos, a mission composed of 220 USDH and 900 LE Staff with 12 other agencies.  This position serves as Management Staff Aide to the Management Counselor (MC) and Management Officer (MO) and also performs the full range of logistical, administrative, and oversight duties needed to support the work and responsibilities of the supervisors and performs project work as needed.

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Education Requirements: Bachelor’s Degree in the Liberal Arts, Business Administration, or Public Administration is required.

Experience:Five (5) years experience working in an administrative, managerial, or policy-related position for the U.S. Government or a large established multinational organization is required.

Qualifications and Requirements:

Job Knowledge:

Strong knowledge of English grammar and business writing is required.  Excellent understanding of visits or large event support is required.  Strong understanding of the Department’s core hierarchy and its top officials is required.  Detailed knowledge of Management and Department policies and practices (i.e., gifts, vehicle use, expediter use, procurements, overtime, allowances, ethics, etc.) is required. Good understanding of procedures and practices at Nigerian Government Ministries especially the Ministry of Foreign Affairs (MFA) is required.

Skills And Abilities:

Must be an excellent writer, both as an editor and drafter.  Excellent command of grammar, punctuation, and spelling is required.  Excellent knowledge of U.S. Government and Mission policies and Embassy procedures is required.  Excellent interpersonal skills is required.  Must be a proficient user of Microsoft Office Applications (Word, Excel, Outlook, PowerPoint) and internet. Good numerical skills required for reviewing Representational, ORE, and Consulate vouchers are required.

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Salary: USD $53,043 /Per Year

Assistant CLO Coordinator (A/CLO)

Job Specifications:

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Job Description:

The U.S. Embassy in Abuja is seeking eligible and qualified applicants for the Assistant CLO Coordinator position in the Community Liaison Office. The U.S. Mission in Nigeria supports Diversity, Equity, Inclusion and Accessibility (DEIA). All genders are welcome to apply.

Duties

The Assistant Community Liaison Office Coordinator (Assistant CLO, A/CLO) supports the CLO Coordinator in fulfilling all Eight Areas of CLO Responsibility (family member employment; crisis management and security; education; communications and outreach; guidance and referral; welcoming, orientation, and departures; community liaison; and events planning), and in developing and managing post programs to enhance community morale.

The Assistant CLO works with the CLO Coordinator to identify needs within the diverse post community and responds with effective programming, information and resources, and referrals. The incumbent works under the supervision of the CLO Coordinator and is expected to interact independently with CLO clients to develop CLO materials and programs, to formulate advocacy plans, and to generate ideas for community events. In the absence of a CLO Coordinator, the Assistant CLO will serve as back-up to fulfill all responsibilities.

Qualification and Requirement:

Education Requirements: Completion of at least two (2) years of college or university studies is required.

Experience: A minimum of three (3) years of professional experience, including but not limited to administration, office management, customer service, program management, or public policy is required.

Job Knowledge: 

A good understanding of the Foreign Service community and the structure of the federal government is required. Knowledge of general principles of program management and program monitoring is required. Standard knowledge of Microsoft Office is required.

Knowledge of the Department of State’s programs and policies pertaining to CLO Coordinator’s Eight Areas of Responsibility (community liaison, crisis management, employment, education, guidance and referral, communications and outreach, welcoming/orientation/departures, and events planning) is required.

Skills And Abilities: 

  • The Assistant CLO must exercise good judgment when advocating for diverse employees and family members and dealing with confidential matters. 
  • Must possess excellent interpersonal skills and ability to interact well with others, demonstrating good teamwork. 
  • Must be able to work in a high-stress, fast-paced work environment. Must possess experience in data collection and report writing.

Salary: USD $47,419 /Per Year


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Method of Application

Interested and qualified candidates should apply by clicking the APPLY HERE LINKS below.

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Deadline: July 22, 2024

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