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Thursday, December 7, 2023

Administrative Officer at Development Alternatives Incorporated (DAI)

DAI works on the frontlines of international development. Transforming ideas into action-action into impact. We are committed to shaping a more livable world. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability.

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We work with a wide range of clients, including national and local governments, bilateral and multilateral donors, private corporations, and philanthropies. Since 1970, we have worked in more than 150 countries-delivering results across the spectrum of international development contexts, from stable societies and high-growth economies to challenging environments racked by political or military conflict.

Applications are invited from interested and qualified candidates to apply for Administrative Officer at Development Alternatives Incorporated (DAI)

Job Specifications:

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Job Description:
  • The Administrative Officer position will manage administrative activities in the Kebbi Field Office.
  • The Administrative Officer will see to the daily business operations of the office. He/She will be expected to coordinate closely with the Facilities Specialist.


  • Manage the Kebbi Field Office administration processes.
  • Initiate procurement requisitions and process payment requests on TAMIS.
  • Prepare Main Office monthly budgets and initiate on TAMIS.
  • Ensure that assets are tagged immediately when they are purchased and inform the Facilities Specialist to update the inventory on TAMIS.
  • Manage the motor pool and review Drivers’ logbooks weekly.
  • Work with Drivers to ensure that vehicle particulars are renewed before the expiring date.
  • Coordinate the inspection and receipt of goo Ensure that project staff needs for office equipment, supplies, and furniture are met in a timely manner.
  • Ensure that office appliances and equipment are in good working condition and promptly report required repairs to the Facilities Specialist.
  • Ensure that appliances such as air conditioners are serviced as at when due date.
  • Develop and maintain an efficient up-to-date stock of items in the s Plan for stock replenishment in a timely manner so no outage is experienced. Otherwise, report imminent stock outage to the Facilities Specialist.
  • Other duties of a reasonable nature as assigned by the supervisor or designee.
Qualifications and Requirements:
  • The Administrative Officer will report to the Finance and Administrative Specialist Akwa-Ibom.

Line Management:

  • The Administrative Officer will supervise the Driver/Logistics Assistant in the Kebbi Field Office.

Minimum Requirements:

  • Bachelor’s degree in finance, business administration, public administration, economics, or other relevant field is required. An advanced degree is preferred.
  • Six (6) years of experience in administration and logistics or related operations role.
  • Previous experience working on US Government funded projects is highly preferred.
  • Working knowledge of US Government operations, policies, and procedures, and FAR regulations is preferred.
  • Strong communications and personnel management skills.
  • Strong oral and written communication skills.
  • Excellent interpersonal communication skills.
  • Proficiency in English language, verbal and written, is highly preferred.
  • Demonstrated ability and willingness to both train and be trained.
  • Highly organized and with the ability to multi-task and prioritize as and when needed without sacrificing quality of work performed.
  • Knowledge of budgeting and procuring goods and services.
  • Good analytical skills with good problem-solving skills & creativity, supported by good writing skills.
  • Accuracy with managing and organizing large amounts of data.
  • Experience in basic security and operations.
  • Working knowledge of Microsoft Suite, i.e., Excel, Word, and PowerPoint, is highly preferred.


Driver and Logistics Assistant

Job Specifications:

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Job Description:
  • The Driver & Logistics Assistant is responsible for driving, cleaning, and ensuring proper maintenance of the official project vehicle assigned.
  • S/he will assist the office in providing support in safely moving program staff and approved consultants between program venues and other locations within partner states, etc., and providing clerical and logistical support to the team, providing these services in an effective and efficient manner.
  • The driver will coordinate closely on a continuous basis with the Security Manager and Operations Manager, among other staff.


The role of the Driver is to provide transportation support to staff and approved consultants within Nigeria. S/he will be responsible for the following:

  • Convey DAI/S2S staff and consultants around to/from official businesses as may be assigned by the Administrative Officer (i.e., direct supervisor or designee).
  • Convey program materials as may be directed in the ordinary course of program work.
  • Ensure adequate safety, cleanliness, security, and maintenance of the assigned vehicle.
  • Properly maintain a movement logbook, i.e., daily mileage, for documenting fuel consumption and service record, e.g., oil/filter/etc. changes, etc.
  • Be responsible for the overall maintenance of the assigned vehicle; informing the supervisor of any issues in a timely manner.
  • Observe the road and traffic laws and regulations of the Federal Republic of Nigeria.
  • Ensure safe driving practices are adhered to including local driving codes and internally agreed standards.
  • Ensure that all passengers use their seatbelts when traveling within the project vehicle.
  • Alcohol/cigarettes must not be consumed or present whilst on duty.

Car Security & Maintenance:

  • Ensure the vehicle is kept secure, clean, tidy, and in good working condition.
  • Ensure that you report any abnormality noticed with the car to the supervisor immediately.
  • Ensure the vehicle is given regular, including daily maintenance checks as appropriate, e.g., check oil, water, battery, brakes, tires, etc.
  • Ensure vehicle repairs are carried out properly and in a timely manner by reputable, certified (if required) service centers and per manufacturer specifications.


  • Vehicle must be used for official assignments ONLY and on no account should the vehicle be diverted for personal use while on official assignment.
  • All accidents, however small, must be reported immediately to the supervisor, Operations Manager, Security Manager, and Chief of Party.
  • The use of mobile phones or other electronic devices while driving is not allowed. However, if it is an urgent call, you may first request to park in a safe place before picking up/returning the call.
  • Regarding presentation, dress smartly and be polite at all times to passengers and officials, including security personnel with whom interact.


  • Sending out and receiving mail and packages to state offices, DAI Nigeria (DAI/N), and DAI home office.
  • Maintaining a register of all items sent out and received by courier.
  • Ensuring that project assets that need to go out of the premises have approved exit clearance.
  • Assisting with logistics arrangements for staff travels; car hire, hotel accommodation, ticket booking, etc.
  • Assisting with scheduling and following up office and guesthouse generator maintenance in a timely manner.
  • Initiating requisitions on TAMIS and processing payments.
  • Monitoring service level agreement (SLA)/blanket purchase agreement (BPA) tracker and reminding respective Procurement Specialist(s) four months before the expiry date of respective documents.
  • Carrying out any other administrative tasks assigned.


  • The Driver and Logistics Assistant will report to the Admin Officer Kebbi Field Office and the Operations Manager.
Qualification and Requirement:
  • GCE ordinary level, NECO, or any other evidence of successful completion of secondary school education with at least three (3) years experience driving in a corporate environment (preferably in an NGO, an Embassy, or other international agency).
  • A valid driver’s license, Class B.
  • Skills techniques training by reputable service, e.g., David Bertie, is an advantage.
  • Excellent interpersonal and communication skills with advanced written and spoken English.
  • Courteous, professional, and welcoming; proactive with a “can do” attitude.
  • Highly organized with strong planning, coordinating, and time management skills.
  • Attention to detail in completing tasks is required.
  • Calmness and good instinct.
  • Excellent knowledge of the geography and road network in the location where most commonly driving.
  • Good communication skills (written & oral) in English and local language(s), i.e., Hausa.
  • Knowledge of First Aid will be a strong advantage.
  • Willingness and ability to work long hours when necessary.
  • Willingness and ability to travel at short notice.
  • Self-motivated and works well independently requiring limited direct oversight.
  • Possesses both the willingness and ability to train and be trained.
  • Ambitious with a continuous personal and professional improvement focus.
  • Results driven.

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IT Officer (Male)

Job Specifications:

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Job Description:
  • The MEL Specialist in the State Field Office (FO) will support the implementation of all MEL interventions in Kebbi and Sokoto States, including data collection and management, promoting learning, monitoring, and reporting as well as providing cross-cutting support as needed.


The MEL Specialist will:

  • Oversee the execution of the M&E strategy at the two states, ensuring interventions are rooted in the local context and serve as learning platforms for future interventions.
  • Work closely with Director Monitoring, Evaluation, and Learning (DMEL), Senior MEL Specialist, and other MEL Specialists to ensure the strategic and functional integration of all MEL interventions as well as active collaboration with donors, other implementers, and local counterparts.
  • Oversee MEL interventions, provide technical direction, and support the design process, guide the direction of implementation, and ensure results for contract interventions are adequately captured, reported, and documented.
  • Will undertake, with DMEL guidance, investigations of reform issues and possible solutions.
  • Support State2State’s Collaborative Learning and Adaptive (CLA) approach and facilitate reviews to determine whether initiatives are producing the expected results.
  • Undertake, with DMEL guidance, investigations of reform (PFM reform, policy reform, among others) at state and LGA levels issues and possible solutions.
  • Lead data collection and analysis of Activity’s results on governance indicators and assemble data required on a recurrent basis to track program performance on advocacy, policy reform, PFM (budget analysis, IGR, procurement audit etc.), and citizens engagement.
  • Verify and conduct data audits and collection procedures.
  • Support M&E training of staff and assist in cultivating a culture of learning.
  • Collaborate with Program Specialists to produce qualitative data for both quarterly and annual reporting.
  • Ensure office cooperation with internal/external data quality assessments as well as timely and appropriate sharing of activity information.
  • Other reasonable responsibilities not explicitly included herein as assigned by the DMEL.


  • The MEL Specialist technically reports to the DMEL in the Bauchi Main Office and, on a day to day basis, administratively reports to the State Program Manager, and coordinate with works with colleagues across units and teams.
Qualification and Requirement:
  • Bachelor’s degree in any of the following or related fields: social science, international development, evaluation research, statistics, and economics. Master’s degree preferred.
  • At least 8 years of relevant experience designing, managing and implementing results-based MEL interventions. The ideal candidate possesses experience in including, governance, and public sector reforms., especially USAID-funded projects.
  • Experience in tracking and submitting M&E data is required.
  • Experience working with government (national, subnational, and local) and civil society organization (CSO) strengthening in Nigeria is highly desirable.
  • Ability to work collaboratively, foster goodwill, and build coalitions with relevant sectoral agencies, groups, and organizations.
  • Ability to analyze and contextualize data related to Public Finance Management (PFM), citizens engagement and conflict mitigation issues especially as it relates to Education, Health, and WASH sector.
  • Technical skills in analyzing quantitative and qualitative data, with excellent organizational, oral, and written communications skills in English.
  • Progressively responsible experience in monitoring and evaluation; preferably in democracy and governance programs and working with development agencies and organizations, government officials, CSOs leaders, community leaders, project beneficiaries, and project staff.
  • Extensive knowledge of reporting procedures, best practices, guidelines, and tools for monitoring, evaluation, and learning, including impact evaluation.
  • Ability to conduct research and documentation.
  • Experience using USAID Monitors for quarterly and annual data reporting preferred.
  • Supervisory skills, and ability to work well on a team.
  • Proficient in Microsoft programs, Excel, Word, PowerPoint, etc., and the ability to use various commercially available statistical software programs.
  • Willingness and ability to train and be trained.
  • Strong attention to detail is required.

Program Manager

Job Specifications:

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Job Description:
  • The State Program Manager serves as the primary point of contact in the state for technical and operational matters, acting as the key facilitator for interventions and cultivating positive relationships with key stakeholders.
  • This role will oversee a state-based team responsible for managing outreach, supporting interventions, and overseeing the development and monitoring of interventions.
  • The Program Manager will drive state work plans and interventions, ensuring their timely and appropriate execution, and provide task oversight to ensure high-quality implementation within the state.


  • The State Program Manager will report to the Deputy Chief of Party.

Line Management:

  • The State Program Manager will directly supervise the Kebbi state-based team, including the Health Financing Specialist, Monitoring, Evaluation, and Learning (MEL) Specialist, and Administrative Officer, as well as any additional staff or consultants as needed.
Qualification and Requirement:
  • Bachelor’s degree or HND in a relevant field, such as international development, social sciences, law, development studies, etc. Master’s degree preferred.
  • A minimum of twelve (12) years of relevant professional experience, including at least eight (8) years of demonstrated experience in the successful implementation of international development activities, with a preference for experience in democracy and governance activities under a USG instrument. Three (3) years of this experience must be in program management, including direct supervision of professional and support staff.
  • Experience working in the democracy and governance sector in Nigeria.
  • Prior experience in senior-level state counterparts management and coordinating civil society and private sector engagement in health, education, or water, sanitation, and hygiene sectors is preferred.
  • Excellent oral and written communication skills, as well as proficiency in the local language.

State Team Lead

Job Specifications:

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Job Description:

The State Team Lead serves as the principal point of contact in the state for technical and operational matters, serving as the key staff for facilitating interventions at the state level, and develops and maintains positive relationships with key stakeholders. This role oversees a state-based team that will manage outreach, support engagements, and handle the development and monitoring of grants. This role spearheads state work plans and interventions ensuring timely and appropriate state interventions – all of which align with the State2State goal, objective, sub purpose(s) and respective indicator(s) and provides task oversight to ensure high quality implementation within the state. More specifically, the STL will:

  • Work closely with relevant staff members to ensure that reports, concept, and briefing notes from the state are of acceptable quality and ‘speak to’ the State2State goal, objective, sub purpose(s) and indicator(s).
  • Work closely with the Deputy Chief of Party (DCOP) to ensure timely and proper technical resourcing of state interventions.
  • Ensure that interventions identified for implementation in the state are implemented and reported on time and on schedule.
  • Work closely with the DCOP and other states’ STLs to ensure there is ongoing integration of learnings from one intervention to another and across all target states.
  • Work closely with the State Transformation Committee (STC) and other key government officials, including at the local, state, and federal/national levels, as appropriate, to ensure that state counterparts (and stakeholders) are undertaking appropriate sector-based reforms that support the achievement of the overall goal of State2State Activity.
  • Work closely with the DCOP and Technical Team Leads (TTLs) to ensure that sub purposes and crosscutting issues like Conflict, Capacity Building, GESI, Monitoring, Evaluation and learning are incorporated into interventions implemented by State2State and or the state counterpart(s).
  • Work closely with the DCOP, the technical team, Grants and MEL teams to ensure that grantees working in the state are provided adequate and ongoing technical supervision.
  • Work closely with senior management to ensure that the state team members maintain the right work ethic and culture and in engaging with stakeholders, counterparts, et al.
  • Work closely with the Project Security Manager to ensure that security issues and breaches involving staff, counterparts, or of concern within the state, are escalated appropriately including within a timely manner.
  • Work closely with the Operations Manager to ensure that the state team and office(s) receive the needed operational and logistics support, etc. to function effectively.
  • Other responsibilities of a reasonable nature as assigned by the DCOP or Chief of Party.

Reporting: The State Team Lead will report to the Deputy Chief of Party.

Line Management:

  • State2State operates the matrix management system, and the State Team Lead has administrative and joint technical supervision of their respective state-based teams, including Public Financial Management (PFM) Specialist, Citizen Engagement/Capacity Building Specialist, GESI Specialist, MEL Specialist, Local Government Area (LGA) Manager, and Finance and Accounting Specialist (FAS), Administrative Officer (AO) and others associated with the state office, including STTA consultants working within the state in support of State2State Activity.
Qualification and Requirement:
  • Bachelor’s degree in a relevant field such as international development, social sciences, law, development studies, etc. Master’s degree preferred.
  • At least twelve (12) years of relevant professional experience. At least nine (9) years of demonstrated experience in the successful implementation of international development activities, with preference given to democracy and governance activities under a USG instrument – three (3) years of which must be in senior program management, including direct supervision of professional and support staff.
  • Experience working in the democracy and governance sector in Nigeria.
  • Prior experience in overseeing the awarding and managing grants to local organizations to promote democracy and governance goals preferred.
  • Excellent oral and written communication skills

Health Finance Specialist

Job Specifications:

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Job Description:
  • The Health Finance Specialist (HFS) in Kebbi State will be a technical staff member of USAID/Nigeria State2State Activity.
  • S/he will provide support and leadership to Health Finance activities and ensure efficient and effective implementation of relevant health related PFM interventions within the state; and emplace a well-coordinated relationship between MDAs in the health sector and PFM institutions in Kebbi State.


The HFS will provide technical assistance (TA) and advisory services in relations to the following PFM activities in the health sector, within Kebbi State:

Budget Planning, Administration and Execution:

  • Planning and preparation of health MDAs budgets that are comprehensive, realistic, credible, and clearly link policies with proposed expenditures;
  • Developing and implementing multi-year planning frameworks such as health sector Medium Term Sector Strategies (MTSS);
  • Developing annual procurement plans in the health sector to foster greater transparency, reduce risk, and support service delivery efficiency.
  • Planning and management of procurement and expenditure processes to ensure that a higher portion of the budget is executed during the fiscal year; and
  • Monitoring, adjustments, and reporting on the achievement of the purposes for which the budget was approved, through timely in-year (monthly and quarterly) budget performance reports.

Budget Transparency:

  • Developing systems to release draft budgets, approved budgets, and regular within-year (monthly or quarterly, not just annual) expenditure reports in a format conducive to public understanding and analysis; so that citizens can monitor not only what has been allocated but also what has actually been spent in the health sector.


  • Support the health sector MDAS in their annual procurement planning and operationalizing e-procurement.
  • Internal Controls
  • Improving the quality and functioning of systems of internal controls process and system in MDAs in the health sector. This is to ensure fewer opportunities for fraud, waste and abuse of public funds, and a reduced chance of negative audit findings; and eventually promote appropriate use of funds leading to improved allocation and expenditure in health sectors.
  • Domestic Resource Mobilization (DRM)
  • Increasing DRM, particularly tax revenues, through the development of Revenue Expansion Strategy, and appropriate policies and roadmap for implementation of the Strategy; and Encouraging the state governments and LGAs to spend a significant portion of these increased revenues on the health sector.

Monitoring and Evaluation

  • Strengthening and improving the capacity of MDAs in the health sector and LGAs to monitor and evaluate both their financial management, procurement and audit functions and the magnitude of impact of resulting improvements to health service delivery.
  • Conduct baseline PFM assessment for the health sector using State2State PFM Assessment Tool; and conduct other thematic assessments as required, prepare reports, identify gaps, and make recommendations.

Cash/Treasury Management

  • Supporting in the development of budget profiles in the MDAs of the health sector to ensure that health sector’s MDAs budgets are properly captured in the state and LGAs’ annual budgets.

The role will collaborate on PFM activities design, and support implementation, and other activities as needed.


  • The PFM Specialist will report, technically, to the Technical Director PFM [Bauchi main office] and administratively on a daily basis with the State Program Manager (SPM), and coordinate with other members of the state team as well as other State2State teams.
Qualification and Requirement:
  • Bachelor’s degree in a relevant field such as accounting, business, social sciences, law, development studies, public policy etc. Master’s preferred.
  • At least nine (9) years of relevant professional experience. At least three (3) years of demonstrated experience in the successful implementation of international development activities, with preference given to governance and health finance activities under a USG instrument, or experience related to technical area of the position.
  • Experience working in PFM, democracy, and governance sector in Nigeria, especially at the subnational level.
  • Prior experience in overseeing the awarding and managing grants to local organizations to promote democracy and governance goals preferred.
  • Excellent oral and written communication skills as well as good knowledge of the local language.

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Method of Application

Interested and qualified candidate for “Administrative Officer at Development Alternatives Incorporated (DAI)” should click the button below and start their application.

Deadline: September 30, 2023

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