Administrative Officer at IITA – International Institute of Tropical Agriculture

IITA (International Institute of Tropical Agriculture) is guided by an ambitious strategy–to lift 11.5 million people out of poverty and revitalize 7.5 million hectares of farmland by 2020. We are a nonprofit organization founded in 1967, governed by a Board of Trustees, and supported by several countries.

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As one of 15 research centers in the CGIAR, a global partnership for a food secure future, IITA is engaged in several CGIAR Research Programs (CRPs). Our mission is to enhance food security and improve livelihoods in Africa through research for development (R4D).

Applications are invited from interested and qualified candidates to apply for the role of Finance and Administrative Officer at IITA – International Institute of Tropical Agriculture.

Finance and Administrative Officer

Job Specifications:

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Job Description:
  • Manage and oversee all financial aspects of the project, ensuring compliance with organizational and donor guidelines.
  • Prepare and monitor project budgets, financial reports, and forecasts.
  • Coordinate with project managers and stakeholders to ensure timely and accurate financial data collection.
  • Process project expenses, track project costs, and maintain financial records.
  • Conduct regular financial analysis to identify variances and recommend corrective actions.
  • Assist in the development of financial policies and procedures for the project.
  • Ensure adherence to financial controls, procurement guidelines, and accounting standards.
  • Liaise with auditors and provide the necessary documentation for project audits.
  • Support the project team in preparing financial reports for donors, stakeholders, and management.
  • Provide administrative support to the project team, including travel arrangements, logistics coordination, and procurement.
  • Maintain project files, records, and documentation organized and securely.
  • Assist in the preparation of project contracts, agreements, and other legal documents.
  • Coordinate meetings, workshops, and events related to the project.
  • Manage project inventory and assets, ensuring proper maintenance and utilization.
  • Support the project team in monitoring and reporting on project progress, milestones, and deliverables.
  • Effective communication and interpersonal skills.
  • Ability to work independently and collaboratively in a team environment.
  • Knowledge of donor financial reporting requirements is desirable.
  • Familiarity with project management principles and practices is an asset.
  • Perform any other job-related duties as may be assigned by the supervisor
Qualifications and Requirements:

BSc/HND in Business Administration, Accounting or related field with a minimum of three (3) years’ experience performing a similar role in a well-structured environment.

COMPETENCIES:

The ideal candidate must:

  • Have excellent communication skills (writing, reading, and speaking).
  • Have ability to use basic Microsoft software (word, excel, PowerPoint).
  • Have strong multi-tasking abilities and problem-solving skills.
  • Have proven experience as an executive assistant or other relevant administrative support experience.
  • Have the ability to work with little or no supervision.


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Project Administrator

Job Specifications:

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Job Description:
  • Oversee the financial operations of the YAS project in Oyo to ensure timely and accurate delivery of monthly financial report.
  • Oversee project finances and assures compliance at the Oyo Agribusiness Hub.
  • Provide input into the preparation of annual project work plans and budgets.
  • Manage budget and expenditure in relation to the project implementation and budget plan.
  • Keep and provide necessary support documents in compliance with the budget document.
  • Provide secretariat support for relevant project-related meetings including project team meetings
  • Oversee project procurement management and monitor progress at the agribusiness hub level.
  • Track and ensure timely procurement for all project sites and project procurement processes.
  • Perform any other job-related duties as may be assigned by the supervisor.
Qualifications and Requirements:

BSc/HND in Business Administration or related field with a minimum of three (3) years’ experience performing a similar role in a well-structured environment.

COMPETENCIES:

The ideal candidate must:

  • Have excellent communication skills (writing, reading, and speaking).
  • Have strong multi-tasking abilities and problem-solving skills.
  • Have proven experience as an executive assistant or other relevant administrative support experience.
  • Have the ability to work with little or no supervision.
  • Have ability to use basic Microsoft software (word, excel, PowerPoint).


Go to Method of Application


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Communication Officer

Job Specifications:

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Job Description:
  • Develop and formalize a project communication strategy and plan that will establish, improve, and expand the reach of its information services for creating awareness and knowledge management purposes.
  • Coordinate media and public relations efforts of I-Youth by sharing the activities, successes, and achievements through regular reports and specific documentation (case studies, best practices, lesson learned, etc).
  • Facilitate the dissemination of information on I-Youth activities by local and foreign media through feature article writing and press releases.
  • Facilitate a strong presence on social media that includes YouTube, Twitter, Facebook, and Instagram.
  • Identify tools that will enhance strong internal communications, accurate communications of project results, and lessons learned amongst project stakeholders.
  • Create visibility for the I-Youth brand within the larger youth empowerment and agricultural development communities.
  • Create rich and creative content that is optimized for search engines.
  • Write, edit, and produce articles and news stories on project-related activities and findings and have these published in the project newsletter or other outlets.
  • Develop and package print/web/audio-visual and multimedia materials for the I-Youth project upon interaction with focal persons at the project implementation sites.
  • Plan content and write copy for publications such as corporate brochures, annual reports for donors, banners, posters, and flyers for use in advocacy events.
  • Write content for website pages, scripts for presentations, and videos.
  • Perform any other job-related duties as may be assigned by the Supervisor.
Qualifications and Requirements:

BSc/HND in Mass Communication, Public Relation or related field with a minimum of three (3) years’ experience performing a similar role in a well-structured environment.

COMPETENCIES:

The ideal candidate must:

  • Have excellent communication skills (writing, reading, and speaking).
  • Have ability to use basic Microsoft software (word, excel, PowerPoint).
  • Have strong multi-tasking abilities and problem-solving skills.
  • Have proven experience as an executive assistant or other relevant administrative support experience.
  • Have the ability to work with little or no supervision.


Go to Method of Application


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Method of Application

Interested and qualified candidates should apply by clicking on the BUTTONS below.


Finance and Administrative Officer


Project Administrator


Communication Officer

Deadline: July 16, 2023

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