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Wednesday, November 29, 2023

Administrative Officer at OCHA

The United Nations Office for the Coordination of Humanitarian Affairs (OCHA) is a United Nations (UN) body established in December 1991 by the General Assembly to strengthen the international response to complex emergencies and natural disasters.

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OCHA brings together humanitarian actors to ensure a coherent response to emergencies. It mobilizes aid, shares information, supports humanitarian efforts, and advocates for crisis-affected communities.

Applications are invited from interested and qualified candidates to apply for the role of administrative officer at OCHA.

Job Specifications:

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Job Description:

The Administrative Officer position will manage administrative activities in the Kebbi Field Office. The Administrative Officer will see to the daily business operations of the office. He/She will be expected to coordinate closely with the Facilities Specialist.


  • Manage the Kebbi Field Office administration processes.
  • Initiate procurement requisitions and process payment requests on TAMIS.
  • Prepare Main Office monthly budgets and initiate on TAMIS.
  • Ensure that assets are tagged immediately when they are purchased and inform the Facilities Specialist to update the inventory on TAMIS.
  • Manage the motor pool and review Drivers’ logbooks weekly.
  • Work with Drivers to ensure that vehicle particulars are renewed before the expiring date.
  • Coordinate the inspection and receipt of goods. Ensure that project staff needs for office equipment, supplies, and furniture are met in a timely manner.
  • Ensure that office appliances and equipment are in good working condition and promptly report required repairs to the Facilities Specialist.
  • Ensure that appliances such as air conditioners are serviced as of the due date.
  • Develop and maintain an efficient up-to-date stock of items in the store. Plan for stock replenishment in a timely manner so no outage is experienced. Otherwise, report the imminent stock outage to the Facilities Specialist.
  • Other duties of a reasonable nature as assigned by the supervisor or designee.


The Administrative Officer will report to the Finance and Administrative Specialist Akwa-Ibom.

Line Management:

The Administrative Officer will supervise the Driver/Logistics Assistant in the Kebbi Field Office.

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Qualifications and Requirements:

  • Bachelor’s degree in finance, business administration, public administration, economics, or other relevant field is required. An advanced degree is preferred.
  • Six (6)years of experience in administration and logistics or related operations roles.
  • Previous experience working on US government-funded projects is highly preferred.
  • Working knowledge of US Government operations, policies, procedures, and FAR regulations is preferred.
  • Strong communications and personnel management skills.
  • Strong oral and written communication skills.
  • Excellent interpersonal communication skills.
  • Proficiency in English language, verbal and written, is highly preferred.
  • Demonstrated ability and willingness to both train and be trained.
  • Highly organized and with the ability to multi-task and prioritize as and when needed without sacrificing the quality of work performed.
  • Knowledge of budgeting and procuring goods and services.
  • Good analytical skills with good problem-solving skills & creativity, supported by good writing skills.
  • Accuracy with managing and organizing large amounts of data.
  • Experience in basic security and operations.
  • Working knowledge of Microsoft Suite, i.e., Excel, Word, and PowerPoint, is highly preferred.

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Method of Application

Qualified and interested candidates should Apply by Clicking the Button below.

Note: Applications from women, people with disabilities, and young people who meet the above qualifications are encouraged.

Only shortlisted candidates will be contacted.

Deadline: September 30, 2023

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