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Thursday, March 23, 2023

5 Tips on How to effectively email a CV to an Employer

What should an email look like when emailing your CV to the employer?

Imagine you find the job offer of your dream. You know you’d be a great fit. You make a perfect CV and write a compelling cover letter. Then you send your job application via email.

Two weeks have gone and you’re not getting mail for interview or the next stage.

Unfortunately, your CV wasn’t opened or receives by the recruiter because of mistakes or poor format when sending the mail.

Employer’s first impression is your email applying for job, it happens quickly and is determinant whether your mail will be open or left in the inbox

In this article, we explore the most important things to know on how to effectively email a CV to an Employer.

Timing matters when sending your CV via email ‒ research has shown that applying on Mondays boosts your interview rate by 46 percent! 

So submitting your CV between 7 a.m. – 2 pm (preferably before 10 am) on weekdays, especially Monday – Thursday gives a 95% guarantee that the hiring manager will see your application.

Try not to send CV on Friday except the deadline is close. The reality is that Fridays can see office teams wind down a little, or focus on wrapping up loose ends for the week while leaving major projects until the start of the following week.

For this reason, Fridays and in particular, Friday afternoons, should be avoided when it comes to sending resumes.

2. Include a subject line in the email message

Recruiters are quite specific on what the subject line text must include by indicating you use the job title as subject of the mail (e.g. Digital Marketing).

In a situation where subject line is not set out, be sure to use your name and job title when emailing your CV to ensure that it grabs the recruiter’s attention for review.

For example, it might be:

Job Title – Your Name

Job Position – Your Name

Administrative Officer  – Kunle Adedeji

3. Attach your CV and Cover Letter

Employers expect you to attach your document before sending mail. Be sure to read the job details carefully for any directions on what format the employer would prefer for your CV and cover letter. If there are no directions, submit the resume as a PDF document.

Name your attachment before sending mail to employer; remember that your employer will see the name of your attachment before opening the document.

For example, you could name your CV “Firstname_Lastname_Resume.”

Avoid generic names like “CV” or, even worse, “Resume1” or “Resume 2.” This might make the employer think you don’t care enough about the job to tailor your documents

4. Include Your Signature

An email signature is text, like your contact information or a favorite quote, that’s automatically added at the end of email messages.

It is important to add an email signature featuring your full name, email address, and phone number so that the recruiter knows how to get in touch with you at a glance. 

If you have any professional websites or social media pages such as LinkedIn can be added to your signature as well.

How to Set Up Email Signature [Gmail]

In the top right, click Settings and select Signature.

In the “Signature” section, add your signature text in the box.

PS: Google on how to set up Email Signature of other Email Service Provider


[Your name]

[Email address]

[Phone Number]


[LinkedIn profile]


5. Write an email message to send with your CV

It’s important to use a common greeting at the start of your email such as ‘Hello’ or ‘Dear’.

Address the hiring manager by their first name when sending your CV and cover letter e.g, Hello Helene, or Dear Helene.

If the name isn’t available, you can try the following options instead: ‘To Whom It May Concern’ or ‘Dear Hiring Manager’.

It’s best your email is clear about what vacancy you’re applying for. Make sure to mention that your CV and cover letter are attached.

End the message by saying you’re eager to meet in person, suggesting your availability for a screening call or interview.

Conclude with a proper signature. Attach a cover letter or job application document.

Your well-crafted CV and cover letter should be backed up with a properly constructed email message to give the recruiter a good impression of you.

This is a very effective strategy few job seekers use. Now you know how to do it right. Just remember the key strategies we covered.


Subject: Digital Marketer Application – Sarafadeen Fatima

Dear Hiring Manager,

I am interested in applying for the position of Digital marketer at Dandey Inc. My resume and cover letter are attached to this email for your consideration.

For the past eight years, I have been responsible for creating marketing plans for various companies. Moreover, I have executed marketing plans on my own and have provided marketing advice to clients. I believe these qualifications will benefit Dandey’s short-term and long-term goals.

I appreciate you taking the time to review my resume and my cover letter. Looking forward to hearing from you.


Sarafadeen Fatima
Marketing Specialist
(+234) 815-4931-372

Subject: Graduate Trainee Application – John Daniel

Dear Mr. Adams,

As a young and motivated individual, I am extremely interested in applying for the advertised Graduate Trainee Position with Alan & Grant Plc.
I have recently worked for a media company named Federal Radion Corporation Nigeria (FRCN)
I’m very eager to apply my knowledge and skills to contribute to this amazing organization.

Please see my attached CV for more detail regarding my background and let me know if you have any questions.

Thank you for your consideration, and I look forward to hearing from you regarding potential next steps.

Kind Regards,

John Daniel
(+234) 815-4931-372

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