The Power of a Thank-You Note: How to Follow Up After an Interview (With Samples)

Are you looking for tips on how to follow up after an interview? Do you know that sending a mere “thank you note” after a job interview can land you your dream job?

A  survey conducted by TopResume confirmed that a job candidate’s thank-you note impacts their chances of landing the job.

In today’s fast-paced job market, standing out from the competition is crucial. One way to do this is by following up after an interview with a simple yet powerful gesture.

A thank you note is a great way to show your appreciation for the interviewer’s time and consideration, as well as reiterate your interest in the position. It’s also an opportunity to address any concerns or questions that may have come up during the interview.

In this article, we will share some of the most crucial tips on how to follow up after an interview and how you can use a “Thank-You note” to land your dream job.

Why Should You Send a Thank-You Note After an Interview?

It’s one thing to tell an interviewer you’re detail-oriented and work well with others – it’s another to show them. A well-crafted and timed thank you message illustrates your follow-up, your ability to capture the meeting’s essence in writing, and that you understand the importance of expressing your appreciation for others.

Hiring managers understand that candidates may be interviewing for multiple jobs at the same time. Busy themselves, leaders don’t want to invest time in a candidate who is not invested in the role they’re hiring for. A thank you message confirms that you’re both interested and excited about the role and worth following up with.

Tips on how to write a “Thank-You note” to an interviewer

When writing a thank you note, there are a few key things to keep in mind. Firstly

  1. It’s important to make it personal: A generic, mass-produced thank-you note will not have the same impact as a note that is tailored to the specific interviewer and company. Mention something that stood out during the interview, or bring up a topic that you discussed.
  2. Thank you note should be sent within 24 hours of the interview. This shows that you are still interested in the position and that you are taking the time to follow up promptly.
  3. Use the thank you note as an opportunity to reiterate your qualifications and interest in the position. Use this as a reminder to the interviewer why you would be a great fit for the company and the role.
  4. Make sure to proofread the thank you note before sending it. A well-written, error-free note will demonstrate your attention to detail and professionalism.
What to include in your Thank-You Note

Your thank you letter will serve as your final pitch to get the job once the interview is over. Follow these steps to help you craft a strong and effective email to an executive following your interview with them:

Add a subject line that makes the content of your email clear, but remains concise. Consider a subject line like, “Thank you for the interview.”

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Salute in a formal manner

The start of your thank you letter should be the salutation. Keep it formal and address the executive by their chosen honorific and last name, like Ms. Jones or Mr. Pall. Use a formal and conservative greeting like, “Dear,” to open the email.

Appreciate the executive

The first paragraph of your thank you letter should be a direct thank you to the executive. Thank them for taking the time to meet with you. This is also a great place to reference one of the talking points you highlighted in your interview notes. Thank them for sharing a specific anecdote, providing clarity on a question you had, or another specific moment of your interview with the executive.

Give a brief overview of your qualifications

In your next paragraph, highlight your top qualifications and skills for the position. Make direct connections to the position in question and explain how you’ll bring value to the organization. This should read like a summary since you already discussed all these points in your interview. Ensure the message is clear, but keep it brief.

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Add a call to action

Finish the body of your email with a concluding paragraph that features a call to action. You can use one of your meeting’s talking points as part of your call to action, if relevant. For example, if you discussed professional development books in your interview, consider a call to action like, “I look forward to reading the book you suggested and discussing it once I’ve finished.” Alternatively, you can use a classic and general call to action like, “I look forward to speaking with you again soon,” instead.

Ensure there is a formal valediction

Add a formal valediction and your signature to conclude the email. Use a traditional sign-off like, “Thanks,” “Best,” or “Sincerely,” with your full name following.

Explore Helpful Contents
Sample Templates for powerful Thank-You Notes

Example 1

Email Subject Line: Thank You From [NAME]! | [JOB TITLE] Interview Candidate

Dear [NAME],

Thank you again for taking the time to speak with me about the [JOB TITLE] position and for giving me additional insight into the responsibilities and day-to-day duties involved.

Our conversation today only increased my interest in the role. I would be thrilled to use my [SKILLS YOU DISCUSSED DURING INTERVIEW] to benefit [COMPANY NAME] and your goals, including the work you’re doing on [SPECIFIC PROJECT OR WORK DISCUSSED IN INTERVIEW].

Please don’t hesitate to reach out if you have additional questions for me! I look forward to having another conversation with you soon. 

Best regards,

[NAME]

[CONTACT INFO]

Example 2

Subject: Thank you for the information

Dear [executive],

It was a privilege to meet with you today to learn more about [industry or company or job]. I know you’re a busy person, so I truly appreciate the time you took out of your day to speak with me.

I feel better prepared to [reason for informational interview] after speaking with you [day of interview]. It was especially insightful to hear [specific information from the interview] and [how specific information relates to your situation].

While [specifics about your current job situation], I do hope we can stay in touch as I [career progression]. Thank you again for your time, and I look forward to speaking again soon.

Sincerely,

[Your name]

Example 3

Subject: Thank you for the interview

Dear [executive],

I enjoyed meeting with you for my final interview at [company] for [position]. It was an honor to speak with you about your vision for [company’s] future and how [open position] can support those goals.

I found your thoughts on [interview-specific conversation] especially interesting. I [action you took as a result of this conversation] and see that [how you can help the company achieve goals]. With my [years of experience] and [specific skills], I see a bright future for [company].

Do let me know if you need any additional documents or information from me as you move to make a final decision about the position. I look forward to sharing my ideas with you again soon.

Sincerely,

[Your name]

Example 4

Thank you letter for an internal interview

Subject: Thank you for meeting with me

Dear [executive],

Thanks for taking the time out of your schedule during [reference internal company activities] to meet with me about [promotion opportunity]. I loved hearing your take on how this position will [impact the company].

Since I started with [company] [number of years] ago, I’ve been interested in [career development/project]. I think the experience I’ve gained as a [current job] plus the [professional development or other initiatives] put me in a unique position to benefit the company.

I look forward to further discussing how I can help [company] reach [goal] in this new position. Please let me know if you need anything else from me to make a decision.

Sincerely,

[Your name]

Example 5

Dear [NAME],

It was wonderful to meet you in person today at my interview for the [product coordinator role]. It was especially interesting to learn more about your role as a senior product manager, your team, and the recent product launch you’re rolling out.

You mentioned needing a coordinator who’s able to learn on the go and that’s a skill I’m eager to continue. Most recently, I built my own personal website for this job search and enjoyed the process of figuring it out.

I’d love the opportunity to continue learning with an innovative team and feel confident I’d be a great addition.

I’ve attached my resume and cover letter so you have digital copies. Please let me know if you need anything else from me. I look forward to hearing about the next steps in the interview process.

Sincerely,

[NAME]

[EMAIL]

[LINKEDIN PROFILE]

[PHONE NUMBER]

In conclusion, a thank you note is a simple yet effective way to follow up after an interview.  You may send your message and get a response in minutes, or you may never hear back at all. Either way, investing 15 minutes to express your appreciation may be the difference between getting the job or getting lost in the crowd.

So, take the time to write a thoughtful, personalized thank you note, and you may just land your dream job!

You may also want to read about the smartest questions to ask a recruiter at the end of an interview. 

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