Job Openings at Hazon Holdings

Hazon Holdings is a continually growing and leading conglomerate domiciled in Africa. We specialize in raising standards through our synergy of diverse business units.

We procure and provide workable business solutions ranging from advertising, insurance, commodity trading and investment to consumers, corporations and institutions to everyday challenges by constantly sourcing and creating new unique ways of delivering satisfactory services to our clients.

Applications are invited from interested and qualified candidates to apply for Job Openings at Hazon Holdings

Job Specifications:

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Job Description:
  • The Business Support Executive (PA) will be the principal executive and administrative support person for the GCEO thereby performing a vital important role.
  • He / She will have a sincere interest in the continuous improvement of the performance of the company, possess excellent administrative and relational skills, value attention to detail, and be able to handle a variety of activities and tasks.

Job Duties
Correspondence and Document:

  • Prepare and preview hard copy and electronic mails on behalf of the CEO; provide accuracy checks on basic data and documents requiring the CEO signature
  • Sort and distribute the CEO’s mails and memos
  • Prepare and arrange the collation & biding of documents for presentations as directed
  • Ensure all documentation is appropriately filed for ease of reference and efficient retrieval.
  • Be friendly and personable while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers and the general public) to coordinate various complex meetings.
  • Handle social media platforms of the GCEO by projecting the brand of the organisation in a positive limelight.

Calendar Management:

  • Pro-actively coordinate, monitor and manage CEO’s personal appointments and diary

Meeting Management:

  • Take and distribute Minutes of Meetings when required.

Administration:

  • Answer telephone calls directed to the CEO’s Office and take messages
  • Answer all enquiries efficiently and effectively
  • Provide support to the officers responsible regarding the organization and coordination of internal / external meetings or events
  • Work continuously to promote the culture of excellent customer service in supporting the Chief Executive Officer achievement of desired objectives

Customer Responsiveness:

  • Courtesy in dealing with internal staff, external customers and vendors

Expense Management:

  • Operate efficiently at lowest cost; staying within approved budgets, establish appropriate reporting and control procedures

Decision Making  / Problem Solving:

  • Quick understanding of most relevant problems and the ability to proffer timely, practical decisions
  • Develop and implement a system for tracking and reporting on the progress of the strategic plan implementation during MPR, Financial Planning etc.

Housekeeping:

  • Ensure efficient use and management of the Reception & Reception Corner and Conference Room
  • Proactive management of the CEO’s personal itinerary (meals & refreshments, personal visitors, family / friends’ birthday & other celebration notifications, reminders and co-ordination of family events, etc.)
  • Efficient running of the CEO’s Office; overseeing its’ cleanliness, orderliness and ensuring there is always a sufficient supply of office supplies and stationery
Qualifications and Requirements:
  • Bachelor’s degree in Business Administration or a relevant field with at least 2-5 years of proven experience providing executive support in a structured organization
  • Membership of ICSAN, CIA is an added advantage
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Skills Set:

  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including Senior Management Team and external partners
  • Understanding business functions and metrics within the Organization
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Able to work within a team as well as alone with little or no supervision
  • High level of personal effectiveness
  • Excellent customer service and interpersonal skills
  • A professional and confident manner
  • Committed and professional in attitude
  • Ability to adapt to and manage change
  • Ability to treat others with respect
  • Upholding quality and continuous improvement
  • A good working Knowledge of the uses and applications of MS Office suite; Word, PowerPoint, Excel, Outlook etc. in the preparation of high quality documents on behalf of the CEO

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Front Desk Officer

Job Specifications:

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Job Description:
  • Responsible for handling front office reception and administration duties, including greeting guests and offering them beverage, answering phones, handling company inquiries, and sorting and distributing mails.

Job Duties

  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
  • Maintain office security by following safety procedures and controlling access via the reception desk (e.g monitor logbook, access control).
  • Performs administrative and office support activities
  • Welcome all visitors with warm welcome and guide them properly
  • Answer switchboard in accordance with standards of proper telephone etiquette.
  • Arrange beverage and snacks for GCEO, his visitors or clients during meetings.
  • Responds to inquiries from visitors, others and refers, when necessary, to the appropriate person, official or department.
  • To work on other assigned task given by the Line Manager
  • Prepare outgoing mail by drafting correspondence, securing parcels, sorting and distributing such
Qualifications and Requirements:
  • HND / B.Sc. in Business Admin, Mass Communication or Social Sciences related field
  • 1-2 years cognate experience

Skills Set:

  • Clerical skills
  • Excellent written & verbal communication skills
  • Analytical & critical thinking skills
  • Interpersonal skills
  • Confidential attributes
  • Computer skills
  • Reasoning ability
  • Relationship Management
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Business Strategic Support Manager

Job Specifications:

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Job Description:
  • Business Strategic Support Manager oversee and co-ordinate strategic business initiatives from development to flawless execution hold team members accountable on Action Items and Time frames.
  • Assist and communicate with executives in decision-making, program management, and initiative implementation, its review, design, and improvements to organizational structure and coordinate organizational procedures for optimized efficiency and productivity.

Job Duties
Strategy & Business Improvement Support:

  • Contribute to strategic planning and development as a member of the executive team, specifically advising the CEO as to effects of policies, innovation and strategies on the organization
  • Provide professional support in strategic tasks and in the day-to-day activities of the business. Prepare and follow-up with meetings, and take responsibility for the preparation of presentations at management level
  • Track all business objectives across the group and ensure all business head meets their KPI as highlighted in the Business Canvass
  • Carry out analysis, evaluation and preparation of decision-making recommendations as well as strategic and operational tasks within the company’s outlined strategy
  • Conduct market, customer and competition analyses and evaluate results and KPIs in respect to the CEO’s requirements and needs
  • Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
  • Enhance the CEO and the company’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
  • Represent the CEO by email and phone with internal and external stakeholders including investors, clients, prospects and C-level executives and other partners.
  • Plan leadership team off-site, team-building events, including agenda, content, speakers, logistics and budget.
  • Basic understanding of branding and general marketing around a mission-driven company.
  • Adaptable enough to take on additional responsibilities as business needs grow.
  • Act as a key partner on special projects as needed.
  • In everything, represent the company team with confidentiality, professionalism, kindness, and efficiency.
  • Responsible for productive interaction with staff, partners and customers, schedule management, communication liaison, information preparation, company records management, data analysis, customer and partner meetings and representing Executive Leadership to others
  • Work closely with the CEO and Executive Team on company objectives and time frames.
  • Organize multifaceted Team from a macro and micro level in ushering projects forward.

Administrative Support:

  • Act as the point of contact between internal and external clients
  • Create regular reports and update internal databases
  • Organizing the CEO’s business meetings, network, speaking engagements and content management
  • Handles a wide range of executive support-related tasks involving the clerical, administrative function, research and travel management roles
  • Handles confidential information and communications.
  • Assist the CEO with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
  • Conserves the CEO’s time and promote the corporate image by representing the CEO internally and externally; acting as liaison between the CEO, key executives, and the employees.
  • Support the CEO in his external commitments related to the business and process his activities and / or memberships with other organizations.
  • Arrange corporate travel and meetings by developing itineraries and agendas; scheduling flights; booking other transportation where needed; arranging lodging and meeting accommodations.
  • Ensure the responsibilities of the CEO are well executed in line with the expectations of the company’s directors according to lawful and ethical standards.
Qualifications and Requirements:
  • Bachelor’s Degree in Business, Communication or a related Commercial field is required.
  • Previous project management, chief of staff and Strategic operational experience (5+ years)
  • MBA is a must
  • Must be analytical with excellent research skills
  • Fluent verbal and written communication skills.
  • Capacity to be aware of, control, and express your emotions, and to handle interpersonal relationships judiciously and empathetically.
  • Organized and detail-oriented – you must love creating order out of chaos.
  • Experience organizing team events and projects
  • Intellectual curiosity paired with a high growth-mindset.

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Method of Application

Interested and qualified candidate for “Job Openings at Hazon Holdings”  should send their CV to: recruitment@hazonholdings.com using the “Job Title” as subject of the email. (Tip: Learn how to write a Professional CV)

Deadline: Not Specified

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