2023 Entry Level Jobs at African Union (AU)

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999).

The main objectives of the OAU were to rid the continent of the remaining vestiges of colonization and apartheid; to promote unity and solidarity amongst African States; to coordinate and intensify cooperation for development; to safeguard the sovereignty and territorial integrity of Member States and to promote international cooperation.

Applications are invited from interested and qualified candidates to apply for Jobs at African Union (AU)

Job Specifications:

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Job Description:

To facilitate the smooth functioning of administrative support services, including but not limited to administration – office management, general services, operations, records management, procurement etc – within the Finance and Administration Unit of AUSC and beyond, as required.

Main Functions

  • Provide timely operational support 
  • Assist in activity planning 
  • Prepare operational work schedules and follow up implementation  
  • Coordinate and/or engage in technical assistance and/or logistical work
  • Assist in the creation, improvement and maintenance of operational processes  and systems
  • Prepare office communication and draft reports.
  • Handle communication at operational level and provide update 
  • Assist in the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc

Specific Responsibilities

  • Provide administrative support in accordance with the Terms of Reference of the Office; 
  • Undertake all administrative matters relating to the organisation of meetings, seminars, workshops and conferences planned under the AU Sports Council’s work plan, including securing and arranging meeting venues, arranging participants’ travel, and other administrative arrangements; 
  • Organise all travel related to the work of the AUSC, including fact finding missions, follow up missions and similar activities which require travel arrangements;
  • Assist the Office in the timely preparation of relevant papers and documents for meetings, seminars, workshops and conferences, and in the finalization of related reports; 
  • Undertake administrative action related to the procurement of equipment and services including preparation of purchase orders, contracts for consultants, related payment requests, and monitoring and follow-up on such requests; 
  • Liaise with partner agencies on relevant administrative and financial matters, as well as with internal stakeholders including Administration, Finance, HR Units within AUSC and the respective directorates at AU HQ level, as required.
  • Assist the implementation and monitoring of budgets as need be. Liaise with the Accounts Assistant and the FAO on budgetary matters as required.
  • Provide communications support and assistance to ensure timely responses to inquiries, email and correspondences, assist the team of Secretaries whenever required.
  • Draft and finalise correspondence, reports and documents and ensuring correctness of style and compliance with AU procedures and standards; 
  • Organise both incoming and outgoing correspondence, including the establishment of a physical and electronic log/registry system and filing; create, update and maintain special files (of confidential nature or for closer access for respective official’s use) through an organized filing system
  • Manage correspondence for priority action, notification of deadlines and acting on routine matters; 
  • Arrange and maintain calendar of appointments and preparing travel plans for missions; schedule appointments, meetings and travel arrangements that may include coordinating arrangements for multiple participants
  • Perform such other tasks as required. 
Qualifications and Requirements:

Academic Requirements and Relevant Experience

  • Diploma OR Bachelor Degree in Administration, Management, Office Management or related fields with three (3) and two (2) years relevant work experience respectively.
  • Experience in international organizations will be high advantage. 
  • Experience or knowledge of tasks related to office management, secretarial tasks, records management, procurement and supply chain management are required
  • Understanding of procurement processes is required
  • Understanding and experience of facilities management, correspondence handling is required.
  • Experience in drafting official communication is required; experience in preparing reports and summaries, presenting information allowing easy analysis and understanding is required.
  • Experience in organizing events, liaising with various support functions and stakeholders.

Required Skills

  • Excellent drafting and data presentation skills
  • Capacity to work under pressure and according to precisely set timelines
  • Ability to coordinate activities, contribute to planning, understand linkage between activities and the office’s objectives
  • Excellent knowledge and experience to use computer applications including but not limited to MS-Word, MS-Excel, MS-PowerPoint. Experience in using SAP will be an important advantage.
  • Very good interpersonal skills, capacity to work and go along with a variety of personalities and stakeholders
  • Very good communication skills, both written and spoken
  • Excellent organization skills, very good time management skills
  • Attention to detail; proactive, adaptable and flexible as required
  • Ability to understand the requirements and standards of both internal and external stakeholders; readiness to assist at all times.
  • Understanding of AU working systems, specifically those in overall administration, human resources, finance, procurement, protocol, and conference management is an advantage.
  • Understanding of the diplomatic work environment, its requirements and contexts is required.
  • Proficiency in one of the AU working languages (English, French, Arabic, Portuguese or Spanish) is required and fluency in any other second AU working language will be an advantage. Mastery of the French language will be a preferred advantage.

Leadership Competencies

  • Developing Others
  • ..Flexibility
  • ..Risk Awareness and Compliance

Core Competencies

  • ..Teamwork and Collaboration
  • ..Accountability awareness and Compliance
  • ..Learning Orientation
  • ..Communicating Clearly

Functional Competencies

  • ..Trouble shooting
  • Job Knowledge and information sharing
  • ..Task Focused
  • ..Continuous Improvement Awareness

2023 ONGOING JOBS

Administrative Assistant (AFRIPOL/PAPS)

Job Specifications:

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Job Description:

To provide general administrative support to the department for effective implementation of departmental work plan and daily routine work. 

Main Functions

  • Provide timely operational support 
  • Assist in activity planning 
  • Prepare operational work schedules and follow up implementation  
  • Coordinate and/or Engage in technical assistance and/or logistical work
  • Assist in the creation, improvement and maintenance of operational processes and systems
  • Prepare office communication and draft reports.
  • Handle communication at operational level and provide update 
  • Assist in the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc.

Specific Responsibilities

  • Analyse and maintain an overview of the AFRIPOL’s work to ensure that timely administrative support is provided in general and specialized areas;
  • Take the lead in supporting the organization of meetings including coordination of invitations, confirmations, ticketing and accommodation for multiple participants for the Office of the Director and the directorate at large (as need be) 
  • Liaise effectively with internal and external stakeholders on administrative, matters of the department (this includes in relation to facilities (office space and equipment), security and protocol items (security/ID badges and passports) with assistance from other secretarial staff, Clerks and Mail Runners; 
  • Liaise with HR, Finance to provide first hand support in areas such as, but not limited to, Procurement and Travel Management; Leave Management, Performance Management, Contract Management, Budget Management; interpretation, translation and venue arrangement issues respectively 
  • Participate in the preparation, implementation and monitoring of budgets and liaise with the Finance Directorate on budgetary matters on behalf of the AFRIPOL as required.
  • Ensure the timely sourcing and ordering stationery and office equipment for the department.
  • Be responsible for compilation of information on staff official missions, various official trips and leave schedules for better information on staff presence and allocation of tasks. 
  • Create, update and maintain special files (of confidential nature or for closer access for Executive Director/Head Division & Unit’s use) through an organised filing system and maintains a records system for tracking purposes.
  • Ensuring confidentiality of information and management records is guaranteed; 
  • Prepare correspondences (outgoing memos and letters to internal and external recipients), executive summary, reports, briefing papers, power point presentations and other documents as required;
  • Assist the preparation, quality control and compilation of Finance and Human Resources related documents.
  • Monitor meeting and correspondences outcomes and decisions and provide support in following up on their implementation; prepare update report for Executive Director/Head Division & Unit’s reference as need be.
  • Prepare and participate in various departmental meetings and prepare minutes and/or notes for review and endorsement by participants. Maintain files of minutes.
  • Provide communications support and assistance to ensure timely responses to inquiries, email and correspondences; assist the team of Secretaries whenever required. 
Qualification and Requirement:

Academic Requirements and Relevant Experience

  • Diploma in Administrative Services, , Business Administration, Office Management, Secretarial and Clerical or any related field from a recognized educational institution with 3 years of relevant work experience in administrative and/or secretarial in public organization, diplomatic mission, international organization or international non-governmental organizations.
  • Candidates who are holders of Bachelor’s degree in Administrative Services, Office Management or any related field from a recognized educational institution are required to have 2 years of relevant work experience in administrative and/or secretarial work.
  • A higher qualification will be an added advantage
  • Experience in Office Management is mandatory.
  • Experience in planning and coordination of meetings with various stakeholders
  • Work experience in SAP is an added advantage 

Required Skills

  • Attention to detail and ability to work effectively under pressure;
  • Ability to organize and present data in an understandable and useful manner
  • Sound planning and organisational skills 
  • Good interpersonal skills
  • Strong communication ability both orally and in writing
  • Proficiency in Microsoft Office (MS-Word, MS-Excel, MS-Power Point)
  • Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage

Leadership Competencies

  • Developing others…
  • ..Flexibility
  • ..Risk Awareness and Compliance

Core Competencies

  • Teamwork and Collaboration;
  • Accountability awareness and Compliance;
  • ..Learning Orientation
  • Communicating Clearly;

Functional Competencies

  • Trouble shooting;
  • ..Job Knowledge Sharing
  • Task Focused;
  • ..Continuous Improvement Awareness

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Secretary (AUSC)

Job Specifications:

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Job Description:

To provide secretarial and clerical support services to the assigned supervisor or the Office in general for its effective functioning.

Main Functions

  • Provide timely operational support
  • Implement operational activities as scheduled and report.
  • Assist in the follow up on logistical arrangements, activity implementation and provision of updates.
  • Liaise effectively with internal and external stakeholders.
  • Follow up meeting decisions and correspondence outcomes and ensure their implementation.
  • Prepare routine office communication and assist in compiling data and information for reporting purposes.
  • Assist in the creation, improvement and maintenance of record and retrieval systems
  • Follow up on provision and maintenance of office facilities and materials.

Specific Responsibilities

  •  Draft responses to routine correspondences for the signature of the supervisors; 
  • Type and proof-read documents, reports, etc as may be required by assigned supervisors; 
  • Attend visitors and staff and provide them with basic information on relevant issues and procedures;
  • Assist in the follow up on logistical arrangements, activity implementation and provision of updates;
  • Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents; 
  • Respond to and screen various correspondences such as telephone calls, e-mail messages and ensure follow up with supervisors and partners; 
  • Keep an up to date diary of appointments for supervisors; 
  • Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
  • Provide day to day routine administrative supports to various work units of the assigned \ Units;
  • Ensure availability of stationery stock, equipment and furniture in offices assigned;
  • Perform reception services where required; and 
  • Perform any other relevant duties and responsibility as may be assigned.
Qualification and Requirement:

Academic Requirements and Relevant Experience

  • Diploma in Secretarial Science, Administrative Services, Office Management, or related studies with 3 years of relevant secretarial work experience in public organizations, diplomatic missions, international organizations or international non-governmental organizations.
  • Candidates who are holders of Bachelor’s Degree in Secretarial Science, Administrative Services, Office Management, or related studies are required to have a minimum of 2 years of relevant secretarial work experience in public organizations, diplomatic missions, international organizations or international non-governmental organizations.
  • Communication related training is an added advantage.

Required Skills

  • Excellent knowledge of computer office applications such as Word, Excel, Outlook and Power Point
  • Sound planning and organizational skills 
  • Very good typing skills, of at least fifty words per minute.
  • Good interpersonal skills
  • Strong communication ability both orally and in writing
  • Proficiency in any one of the AU officials working languages (English, French, Arabic, Portuguese, Spanish and Kiswahili) is a requirement, while fluency in two, specifically English and French is an added advantage.
  • Excellent team player and able to work in a multi-cultural environment. 
  • Good analytical skills and ability to identify workable alternative and solutions, firm yet flexible, confident. 
  • Able to manage stress. 
  • Strong personality but friendly, polite and patient. 
  • Work quickly, accurately and efficiently, meeting tight deadlines. 
  • Be able to work unsupervised on your own initiative; 

Leadership Competencies

  • Developing Others
  • ..Flexibility
  • ..Risk Awareness and Compliance

Core Competencies

  • ..Teamwork and Collaboration
  • ..Accountability awareness and Compliance
  • ..Learning Orientation
  • ..Communicating Clearly

Functional Competencies

  • ..Trouble shooting
  • Job Knowledge and Information Sharing ….
  • ..Task Focused
  • ..Continuous Improvement Awareness

Administrative Assistant - Multilateral Environment Agreements (MEAs)

Job Specifications:

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Job Description:

Performs the administrative operation of the Project to ensure delivery of results within proposed budget and timeframe.

Main Functions

  • Provides timely administrative support to the MEAs Project
  • Assists in activity planning as required
  • Prepares operational work schedules and follow up implementation  
  • Coordinates and/or engage in logistical work, particularly preparations needed for organization of meetings
  • Assists in the creation, improvement and maintenance of operational processes and systems
  • Prepares office communication and draft reports.
  • Handles communication at operational level and provide update; is in charge of dispatch of documents  
  • Assists in the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets: and activities.

Specific Responsibilities

  • Analyses and maintains an overview of the Project’s work to ensure that timely administrative support is provided in general and specialized areas;
  • Provides support in the organization of meetings including coordination of invitations, confirmations, ticketing and accommodation for multiple participants for the Project Office
  • Provides support for the up-keep of the Project Coordinator’s Diary, as required
  • Lliaise effectively with internal and external stakeholders on administrative matters of the Project (this includes in relation to facilities (office space and equipment), security and protocol items (security/ID badges and passports) with assistance from other support staff (ie Secretaries, Clerks and Mail Runners); 
  • Liaises with the HR Management, Operations Support Services, Finance and Conference Management & Publication Directorates to provide first hand support in areas such as, but not limited to, procurement and travel management; leave management, performance management, contract management, budget management; interpretation, translation and venue arrangement issues respectively 
  • Participates in the preparation, implementation and monitoring of budgets and liaise with the Finance Directorate on budgetary matters on behalf of the Project as required.
  • Ensures the timely sourcing and ordering stationery and office equipment for the Project.
  • Compiles information on staff official missions, various official trips and leave schedules for better information on staff presence and allocation of tasks. 
  • Ensures the collection and maintenance of a database of special files. Create, update and maintain special files (of confidential nature or for closer access and use) through an organised filing system and maintains a records system for tracking purposes.
  • Ensures confidentiality of information and management records; 
  • Prepare correspondences (outgoing memos and letters to internal and external recipients), executive summary, reports, briefing papers, power point presentations and other documents as required;
  • Assists in preparation, quality control and compilation of Finance and Human Resources related documents.
  • Monitors meeting and correspondences outcomes and decisions and provide support in following up on their implementation; prepare update report for the Project Coordinator’s reference as need be.
  • Prepares and participate in various departmental meetings and prepare minutes and/or notes for review and endorsement by participants. Maintain files of minutes.
  • Provides communications support and assistance to ensure timely responses to inquiries, email and correspondences.
  • Performs all other administrative duties for the MEAs Project, as required
Qualification and Requirement:

Academic Requirements and Relevant Experience

  • Diploma in Office Management, Business Management/Administration or any related field from a recognized educational institution with 3 years of relevant work experience in administrative and/or secretarial work.
  •  OR
  • Bachelor’s Degree in Office Management, Business Management, Business Administration or any related field from a recognized educational institution with 2 years of relevant work experience in administrative and/or secretarial work.
  • Additional academic qualification in the area of Environmental Management, Biodiversity, Law, or Project Management is an added advantage.
  • Experience in providing administrative support in a projects/programme setting will be an added advantage.
  • Experience in Office Management is mandatory
  • Experience in planning and coordination of meetings with various stakeholders
  • Work experience in SAP is an added advantage

Required Skills

  • Excellent interpersonal skills 
  • Sound planning and organizational skills
  • Effective communication ability (both verbal and written); sound drafting skills
  • Ability to work in a multi-cultural environment 
  • Ability to give attention to details and to work effectively under pressure;
  • Ability to organize and present data neatly and in an understandable and useful manner
  • Proficiency in Microsoft Office (MS-Word, MS-Excel, MS-Power Point)
  • Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies

  • Developing Others
  • ..Flexibility
  • ..Risk Awareness and Compliance

Core Competencies

  • Teamwork and Collaboration;
  • ..Accountability awareness and Compliance
  • .Learning Orientation
  • Communicating Clearly;

Functional Competencies

  • Trouble shooting;
  • Job Knowledge and information sharing
  • ..Task Focused
  • ..Continuous Improvement Awareness

Policy Officer - Mediation (PAPS)

Job Specifications:

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Job Description:

To support the execution of the division’s operations, including carrying out research, developing Policy and providing administrative oversight, while assisting in ensuring that its predefined strategies and policies are implemented effectively and supporting the organization mission.

Main Functions

  • Assists in the following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan.
  • Suggests new and expands on existing policy areas for planned research.
  • Assists in setting the overall research direction of a relevant policy area.
  • Responsible for the delegation and execution of defined research areas.
  • Participates in the organisation of relevant meetings, congresses and conferences with stakeholders.
  • Engages with relevant mid-level stakeholders and develop working relationships. Supports the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets.
  • Assists in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division
     

Specific Responsibilities

  • Assists in the monitoring and evaluation of the implementation of the AU-MSU work plans and annual Program Budgets;
  • Assists the Unit in the preparation of correspondences, reports and working documents relating to the implementation of the KMF and overall programs activities of the Division;
  • Assists in developing mediation policies, strategies, operational plans, strategic plans and work plans for the Division;
  • Assists in developing and establishing the MSU as well as coordinating operational support to ongoing mediation efforts by the AU and Regional Economic Communities (RECs) and Regional Mechanisms (RMs). 
  • Assists the policies, SOPs and  other guidance documents are regularly reviewed, and implemented;
  • Assists on implementing capacity enhancement seminars, conferences and other familiarization sessions to assist mediators, their collaborators and AU staff; 
  • Supports the development of expert capacity, standby and/or rosters to be deployed in support of AU-mediation and dialogue efforts; 
  • Assists in the drafting of strategic documents on AU mediation efforts, as requested.
  • Assists in Establishing and promoting collaborative partnerships with the  RECs/RMs and other relevant external partners, most notably, the UN, the EU and civil society;
Qualification and Requirement:

Academic Requirements and Relevant Experience

  • Bachelor’s Degree in political science, international relations, mediation, peace and conflict studies, international economics, law, public administration, or other related social sciences studies, with 5 years relevant experience. Or  
  • Master’s Degree in similar studies with 2 years relevant experience.

Required Skills

  • Strong oral and written communication skills
  • Strong analytical skills
  • Strong drafting skill 
  • Strong negotiation skills
  • Ability to work under pressure 
  • Ability to work across business units / geographies; cultural sensitive environment 
  • Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage

Leadership Competencies

  • Change Management
  • Managing Risk:

Core Competencies

  • Teamwork and Collaboration
  • Accountability awareness and Compliance;
  • Learning Orientation
  • Communicating with impact

Functional Competencies

  • Analytical Thinking and Problem Solving
  • Job Knowledge and information sharing…
  • Drive for Results
  • Continuous Improvement Focus

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Method of Application

Interested and qualified candidate for “Jobs at African Union (AU)” should click the button below and start their application.

Deadline: February 13, 2023

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