19.1 C
Nigeria
Monday, October 3, 2022

Latest Jobs at African Union

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organisation of African Unity (OAU, 1963-1999).

African Union (AU) is recruiting into the vacant positions. All Interested candidates are advised to go through available positions carefully and submit their applications appropriately before the deadline.

All Available positions are listed below:

Job Specifications:

Are you an Employer? Click HERE to Post A Job

Requisition ID: 1006
 : Cairo, Egypt
Reports to: Senior Finance and Administration  Officer
Directorate / Department: African Union Centre for Post-conflict Reconstruction and Development (AUC-PCRD)
Division / Unit: Administration  and Finance
Job Grade: P2
Contract Type: Regular

Job Description:
  • The Administration and Finance Officer will be responsible for  leading and coordinating all administration (human resource management, procurement, facilities management) and finance related tasks under the AUC-PCRD.
  • He/She locally reports to the Senior Finance and Administration Officer who in turn functionally reports to the Directorate of Finance, the Directorate of Human Resource Management and the Directorate of Operations Services and Supply, on financial, administrative and human resource (HR) management matters.

Main Functions

  • Provide support in the follow up on the activities of the Unit, including monitoring and evaluation of progress made in line with a predefined strategic plan.
  • Suggest new and expand on existing policy areas for planned review and analysis.
  • Contribute in conducting analysis and generate accurate reports in a timely manner for the Office and the AU’s internal use.
  • Assist in setting the overall analysis of issues related to HR management.
  • Participate in the organization of relevant meetings, congresses and conferences with stakeholders.
  • Engage with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the Unit  including preparing leaflets, guidelines and fact sheets.
  • Assist in drafting reports and engage in the preparation of budget and work programmes related to the finance, HR and operations functions.
  • Provide technical support to internal and external stakeholders as required.

Specific Responsibilities
Under the direct supervision of the Senior Finance and Administration Officer, the incumbent will be responsible for the following:

Finance and Accounting:

  • Manage a complete financial function of the  Centre which would include a number of different and diverse operations and inter-related accounts of the financial system;
  • Process and verify all bank payments and ensure that the accompanying supporting documents are complete and accurate;
  • Process monthly payroll and related Staff emoluments;
  • Journalize monthly exchange difference and bank charges on the various payments effected through foreign and local bank accounts of the Office;
  • Prepare bank reconciliation;
  • Adjust the local bank balance at the end of each month;
  • Prepare financial statements for audit;
  • Prepare financial reports for consideration of the AU Commission Headquarters and partners as well as the certification of general expenditures;
  • Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained accurately;
  • Provide advice on financial policies, their application and related procedures for the Office in accordance with the AU Financial Regulations and Rules;
  • Provide advice and corrective actions in response to audits and other queries to ensure adherence to the Organization’s Financial Regulations and Rules and and Circulars;
  • Keep and update financial records of the Office;
  • Perform any other financial and administrative related duties as may be assigned by supervisors.

Human Resource Management, Procurement and Administration:

  • Maintain updated personnel data (in relation to Staff contract, leave management, up-to-date personnel information etc.);
  • Maintain up-to-date files for service providers/contracts;
  • Draft various correspondences related to financial and administrative matters and submit to supervisor;
  • Plan, coordinate, and supervise the work of the General Service Staff;
  • Provide advice on human resource management and administrative policies, their application and related procedures for the Office in accordance with the AU Staff Regulations and Rules and various Administrative Circulars;
  • Provide advice and corrective actions in response to audits and other queries to ensure adherence to the Organization’s Staff Regulations and Rules as well as Administrative Instructions and Circulars;
  • Serve as focal person to coordinate procurement activities of goods and services in accordance to the threshold accorded to the Office and the AU Procurement Manual;
  • Lead and control administrative support on issuance of travel documents, i.e. tickets and related documents, in accordance with the AU Travel Policy; facilitating all IT and facility related support services among others, in consultation with the ICT Directorate at the AU Commission HQ level as appropriate;
  • Perform any other administrative related duties as may be assigned by supervisor.
Qualifications and Requirements:
  • A University Bachelor Degree in Accounting, Finance or Business Management from a recognized institution with five (5) years relevant progressive work experience.
  • A combined experience in Government, NGO or similar multilateral, regional or international public institutions will be a good advantage.

OR

  • A Master’s level qualification in the above fields and two (2) years relevant work experience in the types of organizations listed above.
  • Two (2) years out of the total work experience need to involve supervisory responsibility.
  • Professional Qualification of ACCA, SIMA, CPA or other equivalent certification will be considered as an advantage.

Required Skills:

  • Excellent interpersonal skills and ability to organize and motivate others and to work in a multicultural environment. Previous international experience is an advantage.
  • Excellent computer skills, especially Microsoft Office applications with focus on MS Excel, Internet Explorer etc. Work experience in accounting packages is required. Knowledge of SAP modules will be a preferred advantage.
  • Excellent planning and organization skills
  • Excellent negotiation, communication and presentation skills
  • Excellent ability to draft official communications and reports.
  • Proficiency in one of the African Union working languages is required. Knowledge of one or several other working language (s) of the African Union (Arabic, English, French, Portuguese or Spanish) would be an added advantage.

Leadership Competencies:

  • Strategic Insight
  • Developing Others
  • Change Management
  • Managing Risk.

Core Competencies:

  • Teamwork and Collaboration
  • Fosters Accountability Culture
  • Learning Orientation
  • Communicating with Influence.

Functional Competencies:

  • Analytical thinking and problem solving.
  • Job Knowledge and information sharing.
  • Drive for result.
  • Continuous improvement focus.

Languages:

  • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Tenure of Appointment

  • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming

  • The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration
Indicative basic salary of US$  31,073.00 (P2 Step1) per annum plus other related entitlements e.g. Post adjustment ( 48% of basic salary), Housing allowance US$  19,103.64  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Administrative Assistant (AUC-PCRD)

Job Specifications:

Are you an Employer? Click HERE to Post A Job

Requisition ID: 1005
Location: Cairo, Egypt
Reports to: Senior Finance and Administration Officer
Directorate / Department: African Union Centre for Post-conflict Reconstruction and Development (AUC-PCRD)
Division: Finance and Administration
Job Grade: GSA5
Contract Type: Regular

Job Description:
  • The Administrative Assistant provides a wide variety of administrative coordination and services support as needed to advance strategic goals and objectives.  
  • His/Her work will focus on direct service delivery and/or coordinating the delivery of complex administrative support tasks involving delegation and follow up of individual Staff and assigned processes and products.

Main Functions

  • Provide timely technical and operational support in line with the Centre’s mandate.
  • Implement technical and operational activities as scheduled and report.
  • Assist in the follow up of activity implementation and provision of updates, facilitate logistical arrangements linked to the area of work.
  • Liaise effectively with internal and external stakeholders.
  • Assist in the creation, improvement and maintenance of systems relevant to the area of work; gather data and information and do preliminary analysis and research for consideration by the bigger team and the supervisor.
  • Prepare office communication linked to the area of operation and assist in compiling data and information for reporting and analysis purposes. Follow up decisions and correspondence outcomes and ensure their implementation.
  • Follow up on the provision and upkeep of tools and materials linked to the area of work.

Specific Responsibilities
The Administrative Assistant shall:

  • Analyze and maintain an overview of the Office they are assigned to work in to ensure that timely administrative support is provided in general and specialized areas;  
  • Schedule a high volume of appointments, meetings and travel arrangements which may include coordinating arrangements for multiple participants;
  • Create, update and maintain organized files and records including a system for tracking, monitoring and prioritizing tasks;  
  • Ensure confidentiality of information and management records are guaranteed;
  • Prepare correspondences, executive summary, reports, briefing papers, PowerPoint presentations and other documents as required;
  • Liaise effectively with internal and external stakeholders;
  • Monitor meeting and correspondences outcomes and decisions and follow up on their implementation;
  • Prepare and participate in various meetings and take minutes and/or notes;
  • Provide communications support and assistance to ensure timely responses to inquiries including answering and prioritizing calls, e-mail and correspondences;
  • Direct provision or coordination of travel for management and line Staff with the AU Travel Unit or contract travel service providers to ensure end-to-end arrangements of visas, flights, hotels, meetings, transportation and other required logistics support. Ensure complete travel packages are delivered to the designated Staff in advance of departure. Facilitate and/or directly prepare travel claims for executive and management Staff and other Staff as appropriate.
  • Sourcing and ordering stationery and office equipment as may be required;
  • Perform any other duties as may be assigned by the supervisor.
Qualification and Requirement:
  • A minimum of a Diploma in Management, Administration or any related field from a recognized educational institution with at least three (3) years relevant work experience.

OR

  • A Bachelor’s Degree in Management, Administration or any related field from a recognized educational institution with at least two (2) years of relevant work experience.  
  • A higher qualification would be an added advantage.

Required Skills:
Functional Skills:

  • Excellent oral and written communication skills; fluency in both English and French will be highly preferred;
  • Ability to give attention to details and to work effectively under pressure;
  • Proven ability to use clear, concise language in correspondence as well as including content fitting for the purpose and audiences when preparing written briefs and reports;
  • Excellent interpersonal skills, organizational ability and time management;
  • Excellent computer skills, including word processing, proficiency with e-mail and internet applications experience in using applications such as MS Word, MS Excel and MS PowerPoint.
  • Fluency in one of the AU working languages (Arabic, English, French, Portuguese or Spanish); knowledge of more than one working language, or that of English and French will be an advantage.

Personal Abilities:

  • Excellent Interpersonal skills
  • Good amount of flexibility and willingness to work during unsociable hours
  • Ability to work in a multicultural environment
  • High level of autonomy at work, yet with profound team-spirit
  • Adaptive, patient and resilient
  • Pro-active and solutions oriented.

Core Competencies:

  • Teamwork and Collaboration
  • Accountability awareness and Compliance
  • Learning Orientation
  • Communicating Clearly.

Functional Competencies:

  • Trouble shooting
  • Job Knowledge Sharing
  • Task Focused
  • Continuous Improvement Awareness.

Languages:

  • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Tenure of Appointment

  • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming

  • The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration
Indicative basic salary of US$ 15,758.00 (GSA5 Step1) per annum plus other related entitlements e.g. Post adjustment (48% of basic salary), Housing allowance US$ 16,813.44  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Join any of these WhatsApp Groups to receive Prompt Job Alert on WhatsApp

Senior Administration and Finance Officer (AUC-PCRD)

Job Specifications:

Are you an Employer? Click HERE to Post A Job

Requisition ID: 1001
Location: Cairo, Egypt
Reports to: Executive Secretary / Senior Finance Officer
Directorate / Department: African Union Centre for Post-conflict Reconstruction and Development (AUC-PCRD)
Division: Office of the Executive Secretary and the Finance & Administration Unit (one each)
Job Grade: GSA4
Contract Type: Regular

Job Description:
  • The Senior Finance and Administration Officer will be responsible of leading and coordinating all finance and administration (human resource management, procurement, ICT, facilities management etc.) related tasks under the AUC-PCRD.
  • He/She locally reports to the Executive Secretary while functionally reports to the Directorate of Finance, the Directorate of Human Resource Management and the Directorate of Operation Services and Supply on financial, human resources management and overall administrative matters respectively.

Specific Responsibilities
Finance and Accounting:

  • Manage a complete financial function of the Office which would include a number of different and diverse operations and inter-related accounts of the financial system;
  • Lead and ensure effective budget preparation (both operational and programme), budget implementation and reporting of budget execution on quarterly basis;
  • Supervise the processing and the verification of all bank payments and ensure that the accompanying supporting documents are complete and accurate;
  • Work as focal person in relation to the management of the Bank accounts of the AU Commission Headquarters maintained in Cairo, Egypt on the account of the Office;
  • Supervise the preparation of monthly payroll and related Staff emoluments, adjustment of the local bank balance at the end of each month;
  • Ensure the preparation of financial statements for audit;
  • Supervise the preparation of financial reports for the consideration of the AU Commission Headquarters and other stakeholders as need be, as well as the certification of general expenditures;
  • Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained accurately;
  • Provide advice on financial policies, their application and related procedures for the office in accordance with the AU Financial Regulations and Rules;
  • Provide advice and corrective actions in response to audits and other queries to ensure adherence to the Organization’s Financial Regulations and Rules and Circulars;
  • Ensure the proper maintenance of financial records of the Office;
  • Perform any other financial and administrative related duties as may be assigned by the supervisor.

Human Resource Management:

  • Supervise and manage the employees under his/her supervision with regard to organization and performance evaluation. Continuously interact with Staff and listen to their concerns/comments on relevant HR and Finance issues, and escalate to the attention of relevant authority where necessary;
  • Ensure that updated personnel data is maintained (in relation Staff contract, leave management, up-to-date personnel information etc.);
  • Maintain full documents on grievances, terminations, absences, performance reports, and compensation and benefits information;
  • Supervise and lead the drafting and issuance of various internal and external correspondences related to financial and administrative matters;
  • Plan, coordinate, and supervise the performance evaluation process of Staff at the level of the Office;
  • Coordinate with the AU Commission Headquarters in ensuring timely staffing of the Centre as well as employee contract management;
  • Provide advice on human resource management and administrative policies, their application and related procedures for the Office in accordance with the AU Staff Regulations and Rules  and various administrative Circulars. Provide technical advice in financial and HR matters;
  • Provide advice and corrective actions in response to audits and other queries to ensure adherence to the Organization’s Staff Regulations and Rules as well as Administrative Instructions and Circulars.

Administration:

  • Supervise procurement activities and other acquisitions of goods and services in accordance with the AU Procurement Manual, the maintenance of up –to-date files, records and documentation of service providers/contracts;
  • Administer the asset management system of the Office;
  • Lead and control administrative support on issuance of travel documents, i.e. tickets and related documents, in accordance with the AU Travel Policy;
  • Supervise the ICT activities of the Centre and coordinate the liaison with respective offices at  the AU Commission Headquarters for related support services among others;
  • Perform any other administrative related duties as may be assigned by the supervisor.
Qualification and Requirement:
  • A Masters University Degree in Accounting, Business Management, or related fields with seven (7) years relevant progressive experience out of which three (3) years must be at a supervisory level OR Bachelor Degree in the fields mentioned above and ten (10) years of relevant progressive experience out of which three (3) years must be in a supervisory role.
  • Professional Qualification of ACCA, SIMA, CPA or other equivalent certification will be considered as an advantage.
  • Work experience in international organizations, preferably public international institutions.
  • Knowledge and understanding of the financial, human resource, procurement and administrative systems of international public organizations. Experience in diplomatic setting will be an advantage.
  • Experience with the SAP system; an in-depth understanding of the IPSAS.

Required Skills:

  • Excellent interpersonal skills and ability to organize and motivate others and to work in a multicultural environment. Previous international experience is an advantage.
  • Excellent planning and organizational skills.
  • Excellent negotiation and communication skills.
  • Ability to delegate responsibility, accountability and decision making authority as appropriate.
  • Excellent computer skills, including Microsoft Office, Internet Explorer etc. Work experience in accounting packages is required. Knowledge of SAP finance module will be an advantage.
  • Very good strategic insight, ability to assess and link short-term tasks and long-term strategies
  • Ability to coach and develop Staff in order to assist them in meeting performance expectations and development goals, provide adequate feedback.
  • Ability to manage change, develop new approaches and take calculated risks; provide support to Staff and subordinates to contribute.
  • Proficiency in one of the African Union working languages is required. Knowledge of one or several other working language (s) of the African Union (Arabic, English, French, Portuguese or Spanish) would be an added advantage.

Leadership Competencies:

  • Strategic Insight
  • Developing others
  • Change Management.
  • Managing Risk.

Core Competencies:

  • Building Relationship
  • Foster Accountability Culture
  • Learning Orientation
  • Communicating with Influence.

Functional Competencies:

  • Conceptual thinking
  • Job Knowledge and Information Sharing
  • Drive for result
  • Continuous improvement orientation.

Languages:

  • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Tenure Of Appointment

  • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming

  • The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration
Indicative basic salary of US$ 37,453.00 (P3 Step1) per annum plus other related entitlements e.g. Post adjustment (48% of basic salary), Housing allowance US$ 19,103.64  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Bilingual Secretary (AUC-PCRD)

Job Specifications:

Are you an Employer? Click HERE to Post A Job

Requisition ID: 1002
Location: Cairo, Egypt
Reports to: Executive Secretary / Senior Finance Officer
Directorate / Department: African Union Centre for Post-conflict Reconstruction and Development (AUC-PCRD)
Division: Office of the Executive Secretary and the Finance & Administration Unit (one each)
Job Grade: GSA4
Contract Type: Regular

Job Description:
  • To provide secretarial and administrative support to the assigned office with the AU Centre for Post-conflict Reconstruction and Development for smooth implementation of its  mandate.

Main Functions

  • Provide timely operational support.
  • Implement operational activities as scheduled and report.
  • Assist in the follow up of logistical arrangements, activity implementation and provision of updates.
  • Liaise effectively with internal and external stakeholders.
  • Follow up meeting decisions and correspondence outcomes and ensure their implementation.
  • Prepare routine office communication and assist in compiling data and information for reporting purposes.
  • Assist in the creation, improvement and maintenance of record and retrieval systems
  • Follow up on the provision and maintenance of office facilities and materials.

Specific Responsibilities
The Bilingual Secretary shall:

  • Type and proofread documents, reports, correspondences, messages, queries, etc. in two of the African Union working languages (preferably Arabic and English), as may be required by assigned supervisors;
  • Draft responses to routine correspondences in any of the two preferred African Union working languages for the signature of the supervisors;
  • Perform routine translation of office correspondences and documents as required;
  • Receive guests/visitors/Staff and provide them with basic information on relevant issues and procedures;
  • Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents;
  • Answer and screen telephone calls/E-mail messages and ensure follow up with supervisors and partners;
  • Keep an up-o-date diary of appointments for supervisors and other senior Staff of the Centre;
  • Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
  • Provide day-to-day routine administrative supports to various work units of the assigned Divisions and  Units;
  • Perform reception services where required.
Qualification and Requirement:
  • A minimum of Diploma in Secretarial Science and Office Management, Administration or related fields is required with a minimum of three (3) years relevant work experience in providing secretarial services in Government, private or international organizations.

OR

  • A Bachelor’s Degree in Secretarial Science and Office Management, Administration or related field with a minimum of two (2) years relevant work experience in secretarial and office management services, in either governmental, private or international organization(s).
  • A higher qualification will be an added advantage.
  • Exposure to an international work environment similar to the AU Commission is an added advantage.

Required Skills:
Functional Skills:

  • Typing Speed: 50 words per minutes
  • Excellent secretarial and office management skills
  • Excellent computer skills, including word processing, proficiency with e-mail and internet applications, excellent experience in using programmes such as MS Word, Excel and PowerPoint. Knowledge and experience of other MS Office programmes will be an added advantage
  • Excellent skills in structural editing as well as proof reading with a keen eye for detail
  • Good knowledge of the workings of international organizations
  • Excellent ability to draft routine communication
  • Good planning and organizational skills
  • Personal Abilities
  • Capacity to work under pressure and in a multicultural environment
  • Excellent interpersonal and communication skills (both verbal and written).

Core Competencies:

  • Teamwork and Collaboration
  • Accountability awareness and Compliance
  • Learning Orientation
  • Communicating Clearly.

Functional Competencies:

  • Trouble shooting
  • Job Knowledge Sharing
  • Task Focused
  • Continuous Improvement Awareness.

Languages:

  • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Tenure Of Appointment

  • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming

  • The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration
Indicative basic salary of US$ 12,834.00 (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment ( 48% of basic salary), Housing allowance US$ 16,813.44  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff

Explore More Opportunities

Protocol Assistant (AUC-PCRD)

Job Specifications:

Are you an Employer? Click HERE to Post A Job

Requisition ID: 1004
Location: Cairo, Egypt
Reports to: Executive Secretary
Directorate / Department: African Union Centre for Post-conflict Reconstruction and Development (AUC-PCRD)
Division: Finance and Administration
Job Grade: GSA5
Contract Type: Regular

Job Description:
  • Under the overall supervision of the Executive Secretary, the Protocol Assistant will be in-charge of providing support in the organization of ceremonies, conferences and events within and hosted by the African Union Centre for Post-conflict Reconstruction and Development, facilitating all protocol related tasks within the Office, liaising with diplomatic organs and the local authorities, diplomatic privileges and immunity matters, handling airport and consular services, and issues related to customs and immigration.

Main Functions

  • Provide timely technical and operational support in line with the Office’s mandate;
  • Implement technical and operational activities as scheduled and report;
  • Assist in the follow up of activity implementation and provision of updates, facilitate logistical arrangements linked to the area of work;
  • Liaise effectively with internal and external stakeholders;
  • Assist in the creation, improvement and maintenance of systems relevant to the area of work; gather data and information and do preliminary analysis and research for consideration by the bigger team and the supervisor;
  • Prepare office communication linked to the area of operation and assist in compiling data and information for reporting and analysis purposes. Follow up decisions and correspondence outcomes and ensure their implementation;
  • Follow up on the provision and upkeep of tools and materials linked to the area of work.

Specific Responsibilities
The duties and responsibilities of the Protocol Assistant will include the following:

Ceremonies, Conferences and Events:

  • Welcomes and presents VIPs/Guests to Elected Officials;
  • Welcomes and ushers guests during official functions, meetings/conferences;
  • Prepares conference halls and service meetings/conferences and perform accreditation duties;
  • Maintains lists of Ambassadors set up by the AU and prepare Committee meeting rooms;
  • Ensures the nameplates for AU Member States and Organizations (and all other participant institutions as appropriate) are sufficiently available and kept in order;
  • Follows up the printing of nameplates, invitation cards, conference badges and registration forms frequently used by the Office;
  • Assists with the preparation of receptions, cocktails, luncheons and dinners for officials and during official meetings;
  • Assists with ceremonies and official functions;
  • Assists with the distribution of Invitation Cards to Member States, non-Member States and International Organizations.

Customs, Road Authority and Bank and other Ministries/Organizations:

  • Processes duty free privileges and follow-up on correspondence addressed to Customs Department;
  • Processes requests for clearance of medicines and other medical supplies from the Ministry of Health and Customs;
  • Processes and follow-up all correspondence to the Road Authority with regard to Change of Driving Licenses; Transfer of Vehicle ownership booklets and obtaining of number plates;
  • Processes requests for opening Bank Accounts for Staff;
  • Assist Staff member in obtaining Customs Clearance of import/export goods.

Airport Duties:

  • Receives and sees off elected Officials and high-level personalities invited by the AUC-PCRD at the airport.

Ceremonies, Conferences and Events:

  • Welcomes and assists delegates upon arrival at the airport;
  • Receives and assists newly recruited Staff s upon arrival at the airport with Immigration and Customs clearance formalities;
  • Liaises with Transport services with regard to transportation of VIPs, newly recruited Staff, guests and delegates from/to airport/hotels on arrival and departure;
  • Assists Staff  on Medical Evacuation at the airport;
  • Process usage of VIP lounges or waiting rooms for AU high-level personalities.

Diplomatic Privileges and Immunities:

  • Process requests for Special ID Cards (Resident Permits) for Staff including their families from Ministry of Foreign Affairs and other relevant Ministries, Departments and Agencies;
  • Process requests for tourist and business visas for Staff including their relatives;
  • Process renewal and extensions for both visas from Ministry of Foreign Affairs and Immigration Department;
  • Process requests for privileges and immunities for Staff ; i.e. Import/export permits for vehicles, personal effects and equipment for the AUC-PCRD, driving licenses, vehicle ownership booklets and number plates;
  • Assist Staff with the finalization of exit processes with the Ministry of Foreign Affairs and other relevant Ministries, Departments and Agencies and follow up all other correspondences.

Consular Services:

  • Process applications for visa requests for elected officials and Staff from both African and non-African Embassies;
  • Assist and guide Staff on visa formalities and processes as and when required;
  • Liaise closely with officials of Consular Services in Embassies and Permanent Missions for smooth delivery of visas;
  • In addition, the incumbent will perform any other additional administrative duties, as assigned by the supervisor.
Qualification and Requirement:
  • A minimum of a Diploma in Management, Administration or any related field from a recognized educational institution. Higher relevant academic qualifications in Public or International Relations/Diplomacy will be an added advantage.
  • Candidates with Diploma level of qualification must have a minimum of at least three (3) years relevant work experience in clerical or protocol/public relations duties, preferably in an international organization.

OR

  • Candidates with Bachelor’s Degree level of education in the above fields are required to have a minimum of two (2) years relevant work experience in clerical or protocol/public relations duties, preferably in international organizations.
  • Higher qualification is a preferred advantage.

Required Skills:

  • Very good knowledge and practical use of Computer applications (especially MS Word, MS Excel; knowledge of MS Publisher, MS PowerPoint will be highly preferred);
  • Excellent oral and communication skills, ability to promote a two-way communication with others through correct interpretation of messages and appropriate responses. Expresses ideas or facts clearly;
  • Very good capacity to draft and prepare reports as and when required;  
  • Very good planning and organizational skills;
  • Excellent interpersonal skills;
  • Ability and willingness to share knowledge, learn and allow continuous improvement;
  • Able to adapt readily to change, seek better ways to get the job done;
  • Appreciates compliance against specified procedures to complete tasks; shows accountability towards successful completion of tasks; takes initiatives as and when required;
  • Very good ability to work in a team setup and collaborate;
  • Ability to trouble shoot, break problems into simple lists, tasks or activities without assigning values or priorities. Uses common sense and past experiences to approach problems and make a decision;
  • Proficient in any one of the African Union working languages i.e. Arabic, English, French, Portuguese or Spanish; knowledge of a second African Union working language will be an added advantage.

Core Competencies:

  • Teamwork and Collaboration
  • Accountability awareness and Compliance
  • Learning Orientation
  • Communicating Clearly.

Functional Competencies:

  • Trouble shooting
  • Job Knowledge Sharing
  • Task Focused
  • Continuous Improvement Awareness.

Languages:

  • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Tenure Of Appointment

  • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming

  • The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration
Indicative basic salary of US$ 15,758.00  (GSA5 Step1) per annum plus other related entitlements e.g. Post adjustment ( 48% of basic salary), Housing allowance US$ 16,813.44  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

iR Job Alert

Never Miss Any Job Openings. Let us inform you whenever a New Job is OPEN. Join iR Job Alert



Method of Application

Interested and qualified candidate for “Jobs at African Union” should click the APPLY below and start their application.

Deadline: April 4, 2022

Check Intel Region Jobs for more Openings

Receive Job Alerts through our Social Media Channels:

EDITOR’S NOTE: Intel Region Jobs (iR Job Alert) is the leading job informant in Nigeria and not an affiliate of the employer’s company. We keep track of job information to serve you the latest opportunity available for Nigerians. Our services are free and independent. Our contact: intelregion.com@gmail.com

- Advertisement -