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Wednesday, October 20, 2021

Fresh Jobs at Plan International

Plan International was founded over 75 years ago with a mission to promote and protect the rights of children. The organisation was set up by British journalist John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the original aim to provide food, accommodation and eduation to children whose lives had been disrupted by the Spanish Civil War

Who We Are We work with communities around the world to end the cycle of poverty for children. We work with communities around the world to end the cycle of poverty for children.

Applications are invited from interested and qualified candidates to apply for Jobs at Plan International

Job Specifications:

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Job Description:
  • The internship programme in Plan International Nigeria provides on-the-job training in program management, research and data gathering skills, communication, people skills, and work ethics.
  • It enhances the educational experience through practical and guided hands-on exposure and involvement in Plan Nigeria’s development projects as well as providing exposure to the working environment of a multilateral organization and a better understanding of Plan Nigeria’s goals and activities.

Dimensions of the Role

  • Reports to Human Resource Officer
  • Programme, Logistics and Finance Departments: collaboration, coordination, and exchange of information

Objectives of the Role

  • Support human resource management processes for Plan International Nigeria
  • Support with the implementation and ensure adherence to HR policy and practices that are consistent with global policy and compliant with local statutory and legislative requirements that prevents organizational conflicts.
  • Support in the update and maintenance of all employee records (hard and soft copies)
  • Support in the management of Monthly timesheet request: submission, collection and verification for the HR unit
  • Provide support with provision of audit documents
  • Manage all adhoc staff recruitments
  • Maintain proper and up- to – date records of all adhoc staff
  • Take minutes of meetings and assist in the elaboration of papers, power point presentations and analytical contributions, as well as other products and tools that will facilitate human resource management activities in the organization
  • Follow up with staff to ensure everyone has up- to-date signed payslips
  • Other tasks/duties as required.

Additional Responsibilities:

  • This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task
  • Maintenance of high technical standards.
  • Conduct all duties in a professional manner following Plan International Nigeria staff regulations, values and codes of conduct.
Qualifications and Requirements:
  • Degree in Human Resource Management, Public Administration, Business Administration or any related field.  
  • Less than one-year post NYSC working experience  
  • Knowledge and understanding of Nigerian Labour and employment laws
  • Demonstrated interest in the field of development and Human Resource management in International aid organization
  • Language skills; written and spoken proficiency in English and preferably a command of the local language.
  • Internet proficiency as well as proficiency in MS Office (Word, Excel, PowerPoint) is required.

Skills:

  • Excellent organizational and interpersonal skills.
  • Excellent ability to communicate and maintain diplomatic and productive relations with the team; resourcefulness, flexibility and ability to work in a changing and challenging environment.
  • Ability to interpret, analyse and explain the official employment regulation framework.
  • Possess positive attitude, Demonstrated integrity, confidentiality and approachability.

Behaviours:

  • Demonstrates a high level of discretion and confidentiality and sound judgement in handling sensitive situations
  • Demonstrates a high degree of professionalism/integrity
  • Flexible with a ‘can-do’ and problem-solving approach
  • Patience and due diligence
  • Leads by example to motivate high performance of others
  • Very strong commitment to continuous learning.

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Finance Officer

Job Specifications:

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Job Description:
  • Provide support under the responsibility of the Finance Operations Manager in ensuring that all accounting procedures for documentation of transactions of Funds Receipt and Disbursement are observed and financial processes and reports are in line with policies of Plan International Nigeria. To contribute to the provision of regular and detailed financial analysis report to inform management decisions.

Dimensions of the Role

  • Implementation of financial management processes, protocols and systems.

Key End Results and Typical Responsibilities
Accounting Software operations and Reporting:

  • Prepare payment, journal and receipt vouchers using the corporate accounting software – SAP.
  • Ensure that transactions are complete and accurate with self-explanatory and understandable descriptions.
  • Maintain good filing for all vouchers in a limited access area to ensure easy retrieval.
  • Support in ensuring all documents are scanned and properly stored on Cloud
  • Maintain a record of vouchers borrowed by staff and ensure that they are returned and filed appropriately.
  • Support with the clearing of all open items.
  • Support the monthly SAP closure processes.   
  • Following up with offices and staff as regards the dashboard financial deadline requirements
  • Print the monthly SAP reports for signing and appropriate filing.
  • Ensure that the SAP balances of the advances account agree with the sub-ledger balances.
  • Contribute to the monthly financial report.
  • Support program staff in making payments to participants during activities implementation.

Internal Financial Controls & Payments:

  • Ensure that the documentation for payment is acceptable and accurate with all arithmetic calculations being correct.
  • Approved payment request should be processed within three days of receipt.
  • Prepare the Withholding tax and VAT schedule where relevant before payment is done.
  • Cancel (stamped PAID) all vouchers (payment, journal and receipt) and their supporting documents to forestall re-use.
  • Ensure all cheques are prepared in a way that ensures accuracy and validation for payments
  • Issue cheques as per weekly payment list; exception should be approved by CFM.
  • Maintain cash books, including providing updates to Finance Operations Manager to prevent negative cash and bank balance.
  • Release cheques to the right payee and ensure the appropriate receipts are issued and filed.
  • Perform any other duties as specified by your supervisor(s).  

Advance Management:

  • Prepare and maintain the sub-ledger for all advances (travel, purchase etc.).
  • Ensure timely liquidation of staff advances should not exceed seven days after travel arrival
  • Should ensure that more than one advance is given to staff at a time.
  • Make available Bi-weekly to the Finance Operations Manager a list of all un-liquidated advances and support with the follow up of these advances.

Assist in the Administration of Staff Payroll:

  • Prepare the withholding tax deductions report and completing and submitting monthly Statutory PAYE forms to relevant Government Organizations.
  • Reconciles payment of NHF with Federal mortgage bank of Nigeria and a monthly update on all staff NHF Cards.
  • Assist in the posting of all prepaid staff benefits on SAP.
Qualifications and Requirements:
  • University Degree in Accounting or relevant professional qualifications equivalent.
  • Not more than 3 years’ experience in a similar role.
  • A BSc or HND in Financial Accounting and related Financial / Business Administration courses.
  • At least 2 years of practical work experience in managing financial and administrative systems for donor funded projects.
  • A minimum of 1-year experience in grant financial management with donor-funded projects in Nigeria.

Skills Specific to the post needed to put knowledge into practice:

  • Basic financial skills
  • Possession of good report writing skills
  • Passion for learning and development.
  • Good computer literacy skills.
  • Knowledge and understanding of Nigeria’s policy environment
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation.
  • Capacity to build and maintain relationships and to work effectively in a multi-cultural and multi-ethnic environment respecting diversity.
  • Experience with Microsoft Word, Excel, PowerPoint and Outlook.
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Consultant - Case Management Officer (Maternity Cover)

Job Specifications:

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Duration: Five (5) Months
Contract Type: Consultancy

Job Description:
  • The purpose of this role is to participate and assist in the implementation of (S)GBV/CP/Education Project funded by GNO Private Donor – Beiersdorf project in line with International best practices and relevant guidelines.
  • The post holder is expected to have strong background in GBV and Child protection programming and skills in case management.

Dimensions of the Role

  • Communicates within Plan International Nigeria and with partners and related government institutions.
  • The post holder will manage Plan International Mobile GBV Case Management activities interfacing with other programme team members.
  • The post holder will also contribute towards the capacity building of Plan Internationals implementing partners and community volunteers including stakeholders at LGA and community level.
  • S/He will ensure strong linkage between GBV and Reproductive Sexual Health Rights as well as time response to survivor in the areas of Clinical Management of Sexual Violence Survivors.

Accountabilities
In collaboration with the Field Team, Project Coordinator and GBV Technical Advisor, the case management Officer will be responsible:

  • To ensure GBV survivors including child survivors and those at risk of GBV are identified and receive individual case management support by ensuring standard tools and procedures are in place and adhered to by case management team members.
  • To manage, provide training and technical support to, and build the capacity of the full case management team.
  • To coordinate with other GBV service providers on case management
  • Perform any other duty that may be assigned from time to time
  • Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
  • Provide technical and management leadership to Case Managers in accordance with best practice and Plan policies, including its survivor and child-centred community-based approach.
  • Ensure that solid case management, referral and information management systems are in place for appropriate identification, responses and follow-up for survivors of GBV.
  • Ensure regular communication with Project Coordinator and GBV Technical Advisor to integrate appropriate GBV in emergencies priorities in program design
  • Ensure regular individual supervision, case review meetings with Case Managers and case conferences are conducted to reflect on progress and to accommodate the lessons learned and improve case management system accordingly.
  • Ensure the [GBV IMS Database] is set up, regularly updated, analyzed for trends in the caseload, and efficiently and confidentially managed in collaboration with the GBV IMS Officer [and relevant partner organizations (e.g. Ministry of Women Affairs and Social Development, UNFPA and UNICEF)].
  • Provide support to reintegration activities especially for women, girls and boys formerly associated with armed groups in collaboration with humanitarian agencies
  • Conduct regular capacity assessment and capacity building including coaching and mentoring of Case Managers to improve on the quality of Case Management.
  • Collaborate with other project staff to ensure referrals to other services such as psychosocial support, Mental health and education/livelihoods interventions
  • Ensure the immediate needs of women and adolescent girls are identified during rapid assessment and are immediately responded to
  • Facilitate the identification of vulnerable women and adolescent girls, profile and provide them with dignity kits
  • Facilitate life skills training sessions for adolescent boys and girls
  • Develop and roll-out RSHR information and education with adolescent girls
  • Train GBV service providers (Health Workers) on Clinical Management of Sexual Assault Survivors
  • Identify gaps in service provision to adolescents identified and documented, with a special attention to UASC and proactively referring and advocate for those gaps to relevant in coordination with the Project Coordinator.
  • Together with the case workers, ensure vulnerability of the identified and registered children are responded to involvement of the community where appropriate ensuring the best interest of the child.
  • Establish/maintain a regular system of project evaluation and progress monitoring, using both qualitative and quantitative indicators, data collection, feeding into program adjustments and regular reporting as well as advocacy and new program development
  • Coordinate with the GBV sub sector (Coordination at the field level) in order to assure that adequate and survivor cantered solutions are taken in consideration in the strategic planning of activities

Staff Supervision & Development:

  • Directly supervises GBV Case Managers
  • Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
  • Ensure timely completion and submission of regular program and staff reporting and annual performance reviews, as appropriate
  • Assist with the recruitment of Case Managers.
  • Ensure training, support and ongoing capacity building opportunities for Case Managers
  • Provide evaluations on Case Managers performance in accordance with Plan Policies and Guidelines.
  • Ensure that all Plan policies are upheld, as well as Emergency Gender Based Violence Guidelines, Minimum Standards for Child Protection in Humanitarian Action, GBV Case Management Standard Operating Procedure and Core Humanitarian Standards
Qualifications and Requirements:
  • Bachelor’s Degree or equivalent with experience in INGO with at least 2 years of work experience in humanitarian response in the North East is preferred.

Skills & Knowledge:

  • At least 2 years’ experience in Child Protection programming, experience in Child Protection in Emergency (CPIE) programming will be an added experience
  • Demonstrated strong management, coordination, teamwork and planning skills with proven ability to function effectively with multiple counterparts in private, public and NGO sectors.
  • Excellent written and verbal communication skills in English including understanding of local language as an added advantage.
  • Knowledge and skills: General knowledge and understanding of Humanitarian Principles and core standards e.g. CPIE Minimum standards, Core Humanitarian Standards, SPHERE and others relevant international standard for humanitarian response.
  • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
  • Proficiency in word processing and Microsoft Office
  • Ability to travel frequently to project field locations in Yola south and Girei LGA for at least 70% of your time.

Desirable:

  • Consistently and proactively monitor/assess the safety and security of field teams; promptly reporting concerns or incidents to Plan International management and liaising with community leaders and other external parties as required to maintain/enhance the security environment for Plan programs
  • Other duties as assigned by the supervisor to enable and develop Plan programs.

Behaviours:

  • Creates strong sense of purpose and commitment within own part of operations and with stakeholders
  • Holds self and others to account to deliver on agreed goals and standards of behaviour
  • Demonstrates a high degree of professionalism/integrity
  • Provides good and adequate administrative and logistical support to enable programmes to meet meets it’s agreed financial and program outcomes.
  • Actively seeks for support in addressing difficulties in execution of duties.
  • Strategic thinking and effective contribution to own work and Organisational development.
  • Sound judgement and decision-making in complex situations
  • Strong emotional intelligence including self-awareness.
  • Leads by example to motivate high performance of others
  • Very strong commitment to continuous learning.

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Method of Application

Interested and qualified candidate for “Jobs at Plan International” should click the button below to apply.

Note

  • Plan International Nigeria is an equal opportunity employer and does not discriminate on the basis of race, religion, gender or disabilities.
  • Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse.
  • Women are strongly encouraged to apply.
  • Indicate your preferred location in your cover letter.
  • Only shortlisted candidates will be contacted.

Deadline: September 9, 2021

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