34 C
Nigeria
Tuesday, May 24, 2022

Jobs at the United Nations International Children’s Emergency Fund (UNICEF)

United Nations International Children’s Emergency Fund (UNICEF) works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

UNICEF offers a range of challenging and exciting opportunities across its key functional areas of work. We offer an attractive remuneration package with competitive pay and benefits.

Applications are invited from interested and qualified candidates to apply for Vacancy at UNICEF.

Job Specifications:

Are you an Employer? Click HERE to Post A Job

Job Description:
  • Under the supervision and guidance of the supervisor, the Administrative Assistant is responsible for executing a broad variety of routine tasks and some specialized for the respective section, requiring a thorough knowledge of UNICEF administrative procedures, processes, and policies.

Responsibilities
Fleet Management:

  • Maintain departmental compliance with UNICEF policies and procedures.
  • Ensure departmental adherence to applicable laws and regulations.
  • Reconciliation of mileage and fueling of official vehicles
  • Maintenance of all relevant records.
  • Direct supervision of Drivers.
  • Schedule, route, maintain and track transport vehicles.

Procurement:

  • Guide managers in the process of PCA/SSAs in line with the policies and guidance issued by FRG, supply division, and DHR.
  • Facilitate the processing of contracts for consultants and external partners that provide a service to the section. This includes preparing and filing documents, completing necessary forms and templates, uploading TORs in VISION, and making necessary logistical arrangements.
  • Maintains up-to-date vendor lists, partners, and consultant rosters.

Calendar / Meetings / Correspondence Management:

  • Maintains office calendar and arranges meetings
  • Takes minutes of meetings, ensuring accuracy, attention to detail and coherence.

Events / Logistics:

  • Supports capacity development activities and conferences by making logistical arrangements, through engaging with facilitators, caterers, and hosts.
  • Arranges times through liaising with participants over availability.
  • Liaises with budget focal points and section over costs and needs.
  • Prepares background materials for participants and uploads cleared materials on the intranet.
  • Prepares and maintains agendas on meetings and events related to the workgroup commitments.

Travel:

  • Provides travel assistance to staff members in the section for travel arrangements and entitlements based on the organization’s rules and policies. Liaises with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
  • Assists in the preparation of budgets on travel costs and maintain travel plan and budgetary control records.
  • Monitors travel certification and report back to the team.

Invoice Processing:

  • Responsible for collecting invoices and filing documents for approval and thereafter processing in VISION.
  • Uploads electronic files and verifies results to destination system.
  • Responds to client transaction status and other inquiries.

Supplies / Equipment:

  • Supports management of administrative supplies, office equipment, and updating the inventory of items.

Attendance:

  • Maintains and updates a system that monitors the absence of staff.
Qualifications and Requirements:
  • Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
  • A minimum of 5 years of relevant administrative or clerical work experience is required.
  • Training and experience using MS Word, Excel, PowerPoint, and other UNICEF software such as SharePoint; Vision as well as knowledge of integrated management information systems required.
  • Thorough knowledge of UNICEF administrative policies and procedures.
  • Excellent organizational, planning, and prioritizing skills and abilities.
  • Ability to deal patiently and tactfully with visitors.
  • High sense of confidentiality, initiative, and good judgment.
  • Ability to work effectively with people of different national and cultural backgrounds.
  • Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff
  • Fluency in English is required. Knowledge of another UN language or local language of the duty station is considered as an asset.

Core Values:

  • Care; Respect; Integrity; Trust; Accountability.

Core Competencies:

  • Demonstrates Self Awareness and Ethical Awareness (1); Works Collaboratively with others (1); Builds and Maintains Partnerships (1); Innovates and Embraces Change (1); Thinks and Acts Strategically (1); Drive to achieve impactful results (1); Manages ambiguity and complexity (1).

Functional Competencies:

  • Analyzing (1) ; Learning and Researching (1) ; Planning and Organizing (1) ; Following Instructions and Procedures (1).

Join any of these WhatsApp Groups to receive Prompt Job Alert on WhatsApp

Supply and Procurement Associate

Job Specifications:

Are you an Employer? Click HERE to Post A Job

Job Description:

The Supply & Procurement Associate impact is founded on the provision of input into the design and development of improved services, systems and delivery processes. The impact directly affects the quality and timeliness of the delivery of a range of different specialized services for which the unit is accountable. Working with a high degree of operational independence, Associates are accountable for the achievement of overall service delivery results to clients.

How can you make a difference?

Planning:

  • In consultation with supervisor, provide input to the Country Programme Action Planning and advise on Supply requirements for the Plan of Operations and Annual Work Plans. Participate in the forecasting, planning, implementation, monitoring and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
  • Support supply emergency preparedness and response activities including establishment of Long Term Arrangements (LTAs), Logistics Capacity Assessment and Contingency Plan update, and pre-positioning of stock.

Procurement/contracting:

  • Provide input to and advice on the annual supply plan. Conduct data review and analysis for category management and development of procurement strategies. Conduct market research in relevant areas for UNICEF and advice on best approaches to obtain best value for money and sustainable procurement. Support product innovation and market shaping initiatives for specific categories of supplies and services.
  • Liaise with clients in planning procurement and contracting initiatives, supporting development of appropriate specifications, terms of reference, and timelines. Take into account opportunities to strengthen sustainability of supply chains.
  • Ensure establishment of LongTerm Arrangements (LTAs) and act on specific procurement requisitions as might be required.
  • Prepare and process Request for Quotations (RFQs), Invitations to Bid (ITBs) and Requests for Proposals (RFPs), as might be requested by the Supervisor.
  • Organize bid openings,and conduct technical and financial analysis of offers as might be required. Conduct clarifications and negotiations with suppliers. Maintain highest level of integrity, ethical standards and accountability in the procurement of goods, contracting of services and construction work.
  • Prepare requests for award including submissions to Contract Review Committee. Prepare purchase orders and contracts in SAP (ERP – Enterprise Resource Planning system), and submit for relevant approvals, ensuring completeness of documentation in UNICEF systems.
  • Keep stakeholders/partners informed on the progress. Liaise with suppliers, ensuring timely follow-up on delivery schedules Implement appropriate vendor management practices e.g. supply performance reviews.
  • Ensure appropriate filing of procurement cases and maintain up to date records for future reference including for audit.
  • Identify needs for contracting of logistics third party services (e.g. customs clearance, warehousing, transport, distribution) and manage contracting of such service providers including establishment of KPIs and performance monitoring mechanisms.

Other duties/responsibilities:

  • In cases where the incumbent has managerial responsibility of lower level GS staff, the incumbent will ensure timely and effective performance management of staff, providing practical advice and guidance to ensure individual and team objectives are met.
  • In collaboration with supervisor, Supply Division, Regional Office and the global supply community, provide input to help ensure knowledge exchange and learning is prioritized to continuously build capacity of individuals and the team. Develop and facilitate training of newcomers, establish processes or manuals to support effective workflows
Qualifications and Requirements:
  • An advanced university degree in one of the following fields is required: A university degree in Supply Chain Management, Business Administration, Contract/commercial law or another relevant technical field in combination with qualifying experience.
  • A minimum of 6 years of relevant administrative experience in supply chain management or a commercial context is required. Understanding of development and emergency /humanitarian work is an added advantage.
  • Fluency in English is required. Knowledge of another UN language or local language of the duty station is considered as an asset.

Technical Qualifications

  • Thorough knowledge of a range of specialized topics, including the relevant supply chain policies, partnership mechanisms, rules and regulations.
  • Ability to establish priorities and plan his/her own work and plan, coordinate and monitor the work of those under his/her supervision.
  • High level of proficiency or skill is required in the interpretation and application of specialized rules and regulations to the circumstances of complex individual cases.
  • Experience using MS Word, Excel, PowerPoint and other UNICEF office tools.
  • Demonstrated understanding of the relevant supply chain processes and ability to consistently apply relevant policies, procedures and good practices in the daily work. Good judgement in order to handle complex cases including considerations for exceptions.
  • Ability to develop and maintain effective working relationships with clients, suppliers and colleagues and gain the assistance and cooperation of others in a team endeavor.
  • Ability to use supply related modules within UNICEF ERP system.
  • Ability to draft clear and concise reports or rationale for supply related decisions on key issues.

iR Job Alert

Never Miss Any Job Openings. Let us inform you whenever a New Job is OPEN. Join iR Job Alert



Method of Application

Interested and qualified candidates should apply by clicking the BUTTONS below

Deadline: May 4, 2022

Check Intel Region Jobs for more available opportunities.

Share an update or tip with us on WhatsApp: 070624212243 [email protected]

Receive Job Alerts through our Social Media Channels:

NOTE: Intel Region Jobs (iR Job Alert) is the leading job informant in Nigeria and not necessarily an affiliate of the employer’s company.

- Advertisement -