Latest Jobs at the United Nations Population Fund (UNFPA)

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose

In direct support of UNFPA 9th Country Programme, and in the context of the UN Reform Strategy of the Nigeria UNCT and the Nigeria UNSCDF, the Procurement Associate will ensure proper and effective use of UNFPA’s and external partners’ resources in the following activities:

• Assist all Country Office units in defining and costing their procurement, supply chain and logistics needs in accordance with the approved Annual Work Plans;
• Build capacity by advising National Programme Officers and external parties on all aspects of procurement and logistics management implementation and organization;
• Represent UNFPA in OMT working groups on procurement, and on Government and NGO committees that deal with procurement using UNFPA core or co-financing funds, especially those related with RH Commodity Supplies; contributions to pooled funding in sector wide initiatives; procurement for Implementing Partners and on behalf of  private sector initiatives.

Duties and Responsibilitiespr

The Procurement Associate assists all Country Office Departments in defining and costing their procurement and logistics needs in accordance with the approved Annual Work Plans and Advocacy Strategy on a yearly basis.

• Preparation and submission of procurement plan of the CO through online procurement planning tool on a timely basis in collaboration with the relevant programme staff and partners. (Procurement plans of procurement types Local, PSB, UNFPA Supplies and TPP).
• Provides advice and systems to assist team leaders and National Programme Officers in proper forecasting, procurement planning and logistics management within their sphere of work in each of UNFPA’s thematic programming areas.
• Follow-up actively and take systematic action to implement the procurement plans in collaboration with relevant programme staff.
• Liaises with National Programme Officers and Heads of Departments, in coordination as required also with relevant Government Departments and NGOs, in defining accurate specifications and agreeing procurement modalities for the most effective and efficient procurement in accordance with prevailing UNFPA Policies and Procedures.
• Facilitating and coordinating the formal and informal solicitation processes managed by the CO per the requirements of the procurement procedures.
• Managing the Contracts/ Purchase Orders and LTAs established by the CO and the POs issued on behalf of the CO efficiently per the requirements of the procurement procedures
• Monitors and evaluate effectiveness of procurement processes within the country office and its decentralised offices and ensure compliance of the office business practices with the provisions of the UNFPA Policies and Procedures, work practices, and processes and suggest changes for improvement where and when necessary.
• Ensures coordination with UNFPA Supply Chain Management Unit (SCMU) and Facilities and Administrative Services Branch (FASB), and other UN procurement bodies for timely delivery and receipt of goods and services, release,  acceptance and delivery of these to the destination point in a timely manner with due attention to quality assurance.
• Provides regular updates on procurement timelines and ensure regular communication within UNFPA and externally with partners of the expected delivery dates.
• Participation and coordination of initiatives associated with strategizing the procurement function of the CO taking the inputs from the programme leads and the programme interests into consideration and prompting procurement harmonization among the UN agencies operating in the country.
• Maintaining effective and constructive communication with SCMU on continuous basis in order to take proactive actions on procurement related matters
• Maintains up-to-date and complete records, documentation and filing of all procurement processes.