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Tuesday, July 7, 2020

Recruitment at the United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA)

OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies.

OCHA’s mission is to: Mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies. Advocate the rights of people in need. Promote preparedness and prevention. Facilitate sustainable solutions.

Applications are invited from suitable qualified and interested candidate for Recruitment at the United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA)

Job Specifications:

Are you an Employer? Click HERE to Post A Job

Job Description:
  • Coordinate logistic activities for the field office.
  • Provision of clerical / administrative support
  • Office support and maintenance
  • Cash Recovery and Management of the Armored Vehicles
  • Support to knowledge building and knowledge sharing

Coordinate logistics activities for the field office:

  • Ensure that vehicles are in working condition at all times: Regular servicing and maintenance etc.
  • Coordinate and monitor vehicle movement
  • Oversee TOTAL card retirement and replenishment (in collaboration with OCHA Abuja & Maiduguri Office) by ensuring that all processes are carried out in a timely fashion.
  • Assist staff members by liaising with OCHA Admin staff in Abuja & Maiduguri for UNHAS bookings etc and ensure that tickets are received on time.
  • Ensure that all missions to all locations with high – security level are cleared by the necessary authorities.
  • Monitor the vehicle log books and ensure that all movement is duly captured and signed for by all passengers.
  • Assist staff with forwarding their travel expense claims to OCHA Abuja office and follow up where necessary.

Provision of clerical / administrative support:

  • Assist with hotel reservations for staff on mission, new colleagues deployed to Maiduguri etc.
  • Support colleagues in coordinating meetings and other official events.
  • Assist with filing and photocopying documents when necessary.
  • And all other clerical / administrative duties that may be required.

Office Support and Maintenance:

  • General office maintenance: supervise cleaners to ensure that OCHA’s is always in order, etc.
  • Maintenance of files and records relevant to office maintenance.

Cash Recovery and Management for the Armored Vehicles:

  • Prepares and dispatches invoices to clients upon request for the use of the AVs.
  • Ensures that payment for each transaction is received and accounted for and a receipt is issued accordingly.
  • Create a tracking system for payment.
  • Give monthly accounts of usage and income.

Impact of Results

  • The key results have an impact on the execution of the CO administrative/logistical services in terms of quality and accuracy of work completed. 
  • Accurate data entry, presentation of information and client-oriented approach strengthens the capacity of the office in the provision of administrative/logistical services.

Competencies    
Operational Effectiveness:

  • Ability to perform a variety of repetitive and routine tasks and duties related to general administration support
  • Ability to handle a large volume of work possibly under time constraints
  • Good knowledge of administrative rules and regulations
  • Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation etc.
  • Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
  • Ability to organize and complete multiple tasks by establishing priorities

Managing Data:

  • Ability to enter data accurately

Managing Documents, Correspondence And Reports:

  • Create a filing system according to UN standards.
  • Ensure that all official documents (incoming/ outgoing mail, reports etc) are filed according to its category.
  • Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using word processing, spreadsheets and databases meeting quality standards and requiring minimal correction
  • Shows sound grasp of grammar, spelling and structure in the required language
  • Ensures correspondence, reports and documents comply with established UN standards
  • Assist with drafting correspondence and make input to documents when required.

Planning, Organizing And Multi-Tasking:

  • Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
  • Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
  • Demonstrates ability to quickly shift from one task to another to meet multiple support needs
  • Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support
  • Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Qualifications and Requirements:

Education:

  • Secondary education.  

Experience:

  • 4 years of relevant administrative experience.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
  • Experience in handling of web-based management systems.

Language Requirements:

  • Fluency in the UN and national language of the duty station.

Driver - G2

Job Specifications:

Are you an Employer? Click HERE to Post A Job

Job Description:
  • Provision of reliable and secure driving services
  • Proper use of vehicle
  • Day-to-day maintenance of the assigned vehicle
  • Availability of documents/ supplies
  1. Ensures provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required.
  2. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
  3. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
  4. Ensure that the assigned vehicle is wash and clean.
  5. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, first aid kit, and necessary spare parts.
  6. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
  7. Ensure insurance cover of assigned vehicle is valid.

Impact of Results

  • The key results have an impact on the accurate, safe and timely execution of the OCHA transport services.

Competencies
Operational Effectiveness:

  • Ability to perform a variety of repetitive and routine tasks and duties
  • Ability to review data, identify and adjust discrepancies
  • Ability to handle a large volume of work possibly under time constraints
  • Good knowledge of administrative rules and regulations
  • Ability to operate and maintain variety of computerized business machines and office equipment to provide efficient delivery of service
  • Ability to organize and complete multiple tasks by establishing priorities
  • Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repairs.
  • Demonstrates excellent knowledge of protocol
  • Demonstrates excellent knowledge of security issues

Managing Data:

  • Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
  • Thoroughly and methodically collects, verifies and records data, demonstrating attention to detail and identifying and correcting errors on own initiative.
  • Transmits file data: creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
  • Interprets data, draws conclusions and or /identifies patterns which support the work of others.
  • Managing Documents, Correspondences and Reports
  • Creates edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software.
  • Ability to produce accurate and well documented records conforming to the required standard

Planning, Organizing and Multi-tasking:

  • Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
  • Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines
  • Demonstrates ability to quickly shift from one task to another to meet multiple support needs
  • Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support
  • Promoting learning and knowledge management/sharing is the responsibility of each staff member
Qualifications and Requirements:

Education:

  • Secondary Education. Valid Driver’s license.  

Experience:

  • 2 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair.

Language Requirements:

  • Fluency in English is required, good knowledge of local Nigerian language is desirable.

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Driver - G3

Job Specifications:

Are you an Employer? Click HERE to Post A Job

Job Description:
  • Provision of reliable and secure driving services
  • Proper use of vehicle
  • Day-to-day maintenance of the assigned vehicle
  • Availability of documents/ supplies
  • Ensures provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required.
  • Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
  • Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
  • Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts.
  • Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

 Impact of Results:

  • The key results have an impact on the accurate, safe and timely execution of the CO services.

Competencies
Corporate Competencies:

  • Demonstrates commitment to OCHA’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:
Knowledge Management and Learning:

  • Shares knowledge and experience
  • Provides helpful feedback and advice to others in the office

Development and Operational Effectiveness:

  • Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair
  • Demonstrates excellent knowledge of protocol
  • Demonstrates excellent knowledge of security issues

Leadership and Self-Management:

  • Focuses on result for the client
  • Consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control and good humored even under pressure
  • Responds positively to critical feedback and differing points of views
Qualifications and Requirements:

Education:

  • Secondary Education.
  • Valid Driver’s license.  

Experience:

  • 3 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair.

Language Requirements:

  • Fluency in English, knowledge of Local language of the duty station is desired.

Method of Application

Interested and qualified candidates for “Recruitment at the United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA)” Should click the Button below to apply

Note

  • Qualified female candidates are strongly encouraged to apply
  • All posts in the GS categories are subject to local recruitment.

Deadline: June 11, 2020

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