School Secretary at Stresert Services Limited

StreSERT is a professional services organisation that offers quality stress-free solutions to corporate organisations. We offer business support and integrated solutions in different areas that ensure business objectives are achieved.

Critically, we evaluate issues as they impact your business, and consequently deploy the appropriate skills and competencies to proffer the needed solutions.

Applications are invited from interested and qualified candidates to apply for School Secretary at Stresert Services Limited

Job Specifications:

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Job Description:

To perform a variety of secretarial, clerical and administrative duties in support of the operation of the school including the proprietress, principal, staff, students and parents.

Responsibilities

Filing systems and database management

  • Set up and maintain filing systems for students and staff – paper and electronic
  • Create, maintain and enter information into databases
  • Locate and attach appropriate files to incoming correspondence requiring a response
  • Locate and provide data as requested

Student and staff attendance

  • Track student and staff attendance
  • Notify parents of student absences
  • Process and track staff leave requests
  • Coordinate substitute personnel for absent staff members
  • Keep accurate staff and student attendance records and submit reports as required

School processes and procedures

  • Manage school processes and procedures to ensure compliance with school regulations
  • Meet with new students and parents to complete registration and orientation process
  • Provide school-specific administrative support processes such as student services, locker assignments, activity forms
  • Maintain disciplinary tracking systems and files in accordance with regulations
  • Coordinate and monitor safety procedures for the purpose of ensuring safety of students and staff

Schedules and calendars

  • Schedule and confirm appointments for staff members
  • Maintain appointment and event calendars
  • Coordinate meetings and events

Financial duties

  • Prepare and submit bills for payment
  • Process purchase orders and verify invoices
  • Prepare and process accounts payable
  • Track expenditure for budget purposes
  • Receipt and deposit all monies collected from staff
  • Manage payroll functions including maintaining timekeeping records and processing and submitting payroll

Reports

  • Gather and collate information to prepare data-related reports
  • Provide staff and stakeholders with accurate information regarding school operations
  • Produce reports in compliance with legal and administrative requirements

Communications

  • Operate electronic mail systems and coordinate the flow of information internally and externally
  • Prepare and distribute appropriate communications including newsletters, emails and announcements
  • Prepare a variety of documents including correspondence, agendas, event programs, reports, schedules and calendars
  • Compose, type and distribute minutes of meetings

Front desk duties

  • Serve as a central information point to the public, students and staff regarding school-related matters and procedures
  • Answer incoming calls, provide information, direct calls where necessary and take messages
  • Greet visitors, handle inquiries and direct visitors to the appropriate destination
  • Read, sort and distribute incoming school mail

Equipment and inventory

  • Operate office equipment including fax machines, copiers, scanners, printers
  • Maintain office equipment in good working condition
  • Track inventory and order supplies

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Qualifications and Requirements:

  • A graduate of Secretarial Administration/Office Management
  • At least three (3) years’ secretarial experience from a well-structured school
  • Working knowledge of relevant electronic applications including Microsoft Office Suite
  • Knowledge of current office operations and procedures
  • Working knowledge of standard office equipment
  • Proficient in spelling, punctuation, grammar and other English language skills
  • Proven experience of producing communications and documents
  • Knowledge of school policies and procedures

Salary:

Attractive and negotiable

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Method of Application

Interested and qualified candidate for “School Secretary at Stresert Services Limited” should forward their CV to: recruitment@stresertservices.com using ‘FST-SC’  as subject of email. (Tip: Learn how to write a Professional CV)

Deadline: October 20, 2021

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