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Tuesday, September 27, 2022

Secretary at US Embassy

US Embassy – A diplomatic mission is a group of people from one state or an international inter-governmental organisation (such as the United Nations) present in another state to represent the sending state/organisation officially in the receiving state

The U.S. Mission in Nigeria provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

Applications are invited from interested and qualified candidates to apply for Secretary at US Embassy

Secretary - All Interested Candidates

Job Specifications:

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Announcement Number: Lagos-2022-017
Hiring Agency: Consulate General Lagos
Series / Grade: LE – 0120 6
Work Schedule: Full-time – 40 hours per week
Promotion Potential: LE-6

Job Description:

  • Maintain overall quality and service standards.
  • Follow up on management team shift control issues
  • Develop Operations Excellence Audit action plan.
  • Ensure that Health & Safety and Food safety working practices are adhered to at all times
  • Financial planning
  • Develop budget plans and tactics to achieve target.
  •  Keep regular contact with customers to obtain feedback on service, food quality and staff friendliness using customer comment cards.
  • Respond to written customer complaints on a weekly basis.
  • Give outstanding service everytime
  • Conduct management meetings.
  • Communicate and implement national and local promotions.
  • Manage the implementation of local sales building programmes

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Qualifications and Requirements:

  • Completion of secondary school or High School Diploma is required.

Experience:  

  • Two (2) years of secretarial experience is required.

Job Knowledge:  

  • Must have good working knowledge of business correspondence, office procedures and other applicable instructions, as well as general knowledge of technical and engineering terms.

Evaluations:

  • This may be tested. Please specify your level of proficiency in the language listed.

Language:

  • Good working knowledge of speaking/reading/writing in English is required.

Skills and Abilities:

  • Ability to utilize personal computers (PC) with Microsoft Window programs (Word / Excel / Outlook 2007) upwards / COAST Software / GMMS is required.
  • Must be able to file and retrieve correspondence.
  • Typing skills with emphasis on accuracy is required.

Equal Employment Opportunity (EEO):  

  • The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

  • All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits
Agency Benefits:

  • Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Lagos, Nigeria may receive a compensation package that may include health, separation, and other benefits.
  • For EFMs, benefits should be discussed with the Human Resources Office.
  • The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

  • Hiring Preference Selection Process:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

  • AEFM / USEFM who is a preference-eligible U.S. Veteran*
  • AEFM / USEFM
  • FS on LWOP and CS with reemployment rights **

* Important

  • Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
  • ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
  • For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

COVID-19 Requirements for Eligible Family Members

  • As required by Executive Order 14043, Eligible Family Members who will be employed on a Family Member Appointment (FMA) or a Temporary Appointment (TEMP) are required to be fully vaccinated against COVID-19 regardless of the employee’s duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law.
  • If selected for the position, the agency will provide you additional information regarding what information or documentation will be needed and how you can request a medical or religious accommodation.
  • Eligible Family Members who will be employed on a Personal Services Agreement and compensated under the USG pay plan will be required to attest to their vaccination status using the Vaccine Attestation Form.
  • If you are not fully vaccinated or decline to provide this information, you will be required to demonstrate proof of a negative COVID-19 test completed within 72 hours of entry to a Mission facility and comply with enhanced COVID-19 mitigation protocols.
  • If selected for the position, the agency will provide you additional information regarding these requirements.

COVID-19 Requirements for Local Candidates

  • Candidates who will be employed on either a Personal Services Agreement or a direct hire appointment and compensated under the Mission’s Local Compensation Plan will be required to follow all Mission COVID-19 policies applicable to Locally Employed Staff.
  • If selected for the position, the agency will provide you additional information regarding these requirements.

Salary
NGN4,834,097 (USD 34,770) Annually.

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Method of Application

Interested and qualified candidate for “Secretary at US Embassy” should click the APPLY HERE button below and start their application.

Important Information

  • All candidates must be able to obtain and hold a Public Trust clearance.
  • To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

  • Residency and/or Work Permit
  • Secondary School Certificate

For EFMs, in addition to the above;

  • Copy of Orders/Assignment Notification (or equivalent)
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)

Next Steps:

  • Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
  • For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
  • Thank you for your application and your interest in working at the U.S. Mission in Lagos, Nigeria.

Deadline: February 28, 2022

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