34.3 C
Nigeria
Sunday, January 17, 2021

Travel Assistant at International Rescue Committee

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives.

At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home

Applications are invited from interested and qualified candidates to apply for Travel Assistant at International Rescue Committee

Travel Assistant - Maternity Cover

Job Specifications:

Are you an Employer? Click HERE to Post A Job

Job Title: Travel Assistant – Maternity Cover Abuja (4 Months)

Sector: Operations

Employment Category: Regular

Open to Expatriates: No

Job Description:

Background/IRC Summary:  The International Rescue Committee, one of the world’s largest humanitarian agencies, provides relief, rehabilitation and post-conflict reconstruction support to victims of natural disaster, oppression and violent conflict in over 40 countries. The IRC is committed to bold leadership, innovation and creative partnerships. Active in public health, education, livelihoods, women’s empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.

IRC entered Nigeria in October 2012 in response to a widespread flood disaster. Since then, the IRC has expanded its scope and size of the programs as new areas became accessible after prolonged conflict and insecurity, in Adamawa, Borno and Yobe States. The IRC’s response to the humanitarian situation includes integrated health and nutrition services, reproductive health care and women protection services, Environmental Health, Child Protection, Economic Recovery and Development, Education and General Protection. The country program has a five year strategy action plan, 2015 to 2020, that is reviewed on an annual basis. IRC’s programming in Northeast Nigeria is supported by a team of more than 650 staff 

Scope of Work:

The Travel Assistant, under the supervision of the Senior Admin Officer, is responsible for all aspects of travel administration and supports IRC staff and visitors on travel services/bookings, visa and other related duties.

Major responsibilities:

Bookings:

  • Responsible for booking of both local and international commercial flights for IRC staff and visitor through IRC registered travel agents.
  • A focal person for UNHAS flight and cargo bookings.
  • As part of UNHAS flight booking requirement, prepare introduction letters for IRC visitors and IRC staff without ID cards.
  • Booking of hotel accommodation for IRC staff and visitors in Abuja.
  • Liaising with the travel agents in booking of accommodation outside Nigeria for staff going for conferences.
  • To update travelers on any change regarding Airline travel policy during ticket booking

Visa:

  • Assist the Snr. Admin Officer in processing visa application for IRC staff.
  • Support staff in getting visa application information.
  • Sending of Pre-Arrival information /Accommodation (Covid-19) isolation policy to new hires and visitors.
  • Sending of Covid-19 and Travel Protocols to all expats returning from leave and new hires

Payment and Reconciliation:

  • Processing payments of both local and international flight tickets issued by travel agents.
  • Liaise with the Administrative Assistant in reconciling of the Hotel payments
  • Reconciliation of payments made with both travel agents and Finance.
  • Reconciliation of UNHAS prepayment account and processing of replenishment after reaching spending/booking limit

Movement Plan:

  • Compile movement plan on daily basis (to cover weekends and holidays) and share with Supply Chain Focal Person by COB.

Tracking and Reporting:

  • To update trackers for all commercial flight bookings, and UNHAS bookings and Store same on Box.
  • Using reporting journal, send monthly report on UNHAS bookings to Finance.
  • Send monthly report on flight and accommodation payments to the Snr. Admin Officer.

Other Duties:

  • Any other duty as may be assigned by Supervisor.

Position Reports to: Senior Admin Officer

Other Internal and/or external contacts.

Internal: IRC Staff and Visitors

External: UNHAS, Hotels, Embassies and Travel Agents

Join any of these WhatsApp Groups to receive Prompt Job Alert on WhatsApp

Qualifications and Requirements:

  • Bachelor Degree in relevant field.
  • Administrative & Logistics/Supply Chain qualifications highly desirable.

 Demonstrated Skills and Competencies:

  • Prior experience of travel services & bookings, domestic and international flights desirable
  • Computer literacy to enable updating of computerized databases and tracking sheets
  • Good organizational skills and ability to manage multiple tasks and competing workloads
  • Knowledge of IRC systems and processes an advantage
  • Ability to adapt to changing work system and processes
  • Ability to work under pressure with  minimum supervision
  • Ability to work as part of a team and provide superior customer services.

 This job description can be modified at any time according to changes in the IRC activities or in the context

Working Environment

The IRC is a team-work environment and requires a person who will work with colleagues from many cultural backgrounds, understand and contribute to the organization’s goals, work well as a member of a group/team, and respect the thoughts and opinions of others in the team.

 Standards for Professional Conduct:

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

iR Job Alert

Never Miss Any Job Openings. Let us inform you whenever a New Job is OPEN. Join iR Job Alert


Method of Application

Interested and qualified candidate for “Travel Assistant at International Rescue Committee ” should click the APPLY HERE button below.

Deadline: December 7, 2020

Check Intel Region Jobs for more Openings

Receive Alerts on: WhatsApp: +2349014058640, Telegram: iR Job Alert, Facebook: iR Job Alert, Twitter: @irjobalert, Instagram: @irjobalert

Have any questions? – Click HERE to let us know and we will be glad to help.

Share your story with us: SMS: +2347064212243, WhatsApp: +2349014058640, Email: [email protected]

iR Job Alert

Never Miss Any Job Openings. Let us inform you whenever a New Job is OPEN. Join iR Job Alert



Popular Jobs

Job Openings at Lagos State College of Nursing

Lagos State is a state located in southwestern Nigeria. The smallest in area of Nigeria's 36 states, Lagos State is arguably the most economically...

Graduate Job at Courierplus Services Limited

CourierPlus is a leading logistics and distribution services company established in 2009. We offer a wide array of express courier and logistic support solutions...

Fresh Vacancies at British Council

The British Council is the UK’s international organisation for cultural relations and educational opportunities. Founded in 1934, we are a UK charity governed by Royal Charter...

Junior Logistics Officer at Dangote Group

The Dangote Group is one of the most diversified business conglomerates in Africa with a hard-earned reputation for excellent business practices and products’ quality...

Latest Recruitment at Nigeria Police Force (NPF) Microfinance Bank Plc

The Police Service Commission is an Independent Government Agency established under Section 153 of the 1999 Constitution with the power to Appoint, Promote, Post,...

Latest Recruitment at Cadbury Nigeria Plc

Cadbury is a British multinational confectionery company owned by MondelÄ“z International. It is the second largest confectionery brand in the world after Wrigley’s (which...

Latest Vacancies at Erisco Foods Limited

Erisco foods limited is an indigenous food product manufacturer, incorporated in Nigeria in 2004 and started operations in 2009, manufacturing Tomato Paste, Seasoning, Rice, Milk...

Latest Job Openings at KPMG

KPMG is a global network of independent professional services firm with deep expertise in the provision of audit, tax and advisory services to clients...

Latest Jobs

- Advertisement -

YOU MAY LIKE